Job title: Executive Assistant Department: Operations

Reports to: School Director Effective date:

Job Type: Full-time Compensation: $38,000-$52,000

Western School of Science and Technology: A Challenge Foundation Academy exists to transform Maryvale by improving low-income West Phoenix students’ opportunities for advancement in the new, global, technological economy by providing needed preparation for the academic rigors of college graduation leading to career success.

Benefits

We believe that all our staff are essential in carrying out the mission of Western and we have sought and will continue to seek to add to the list of benefits offered.

Free employee medical insurance*
Free employee dental insurance*
Free employee vision insurance*
Free mental health supports dental
Qualification for 3%-10% employer-match safe harbor 401(k).
Bonuses are awarded yearly based on performance and longevity
$500 toward personalized professional development.
School Laptop
50% of dependent medical, dental, and vision monthly premiums covered.

What do we look for in a team member?

Strong commitment to our college-bound mission and core values (Achievement, Innovation, Respect, Responsibility, Relevance)
Passion for working with families living in low-income urban Phoenix communities
Excellent communication skills (written and spoken)
Former experience in this field
Superior knowledge of education laws and regulations
Demonstrates taking personal ownership for his or her development; growth mindset
Preference will be given to individuals who have experience working in the target community or i demographically-similar community and prior experience in a similar role

Requirements

Minimum of a High School Diploma or equivalent
Valid Arizona IVP fingerprint clearance card
Preferred: Bilingual: Spanish/English
Experience with Google DDocs/ Microsoft Word
Experience with Excel and data analysis
Valid State of Arizona “IVP” Fingerprint Clearance Card (or acquired pbeforeemployment)
Excellent communication skills (written and spoken)

Job Summary

The executive assistant provides administrative support for the School Director. The Executive Administrative Assistant organizes and performs administrative work of a high level with minimal supervision. The Executive Administrative Assistant plays an integral role in the daily administrative operations and communications for the school.

Duties And Responsibilities

Assists the School Director in general administrative operations.
Acts as liaison for the school board in community contacts.
Performs administrative work of a high level with minimal direction and supervision.
Prioritizes, composes, edits, and formats documents on their initiative or when directed.
Maintains diplomatic and helpful manner when dealing with the public, staff, and Board of Directors.
Coordinate, attend, participate in, and record minutes of the School Director’s administrative team meetings.
Establish and maintain the filing system of the School Director.
Organizes, assembles, distributes, and prepares School Board agenda with supporting documentation for School Board members, administrators, and the public.
Supervises preparation of School Board meeting site.
Researches and responds to questions or requests by School Board members, staff, or community members.
Manages School Director’s calendar & schedules meetings
Provides historical information related to school board agendas, official activities ,and decisions to the School Director
Completes special projects and reports.
Compiles statistics and gathers other data as the School Director may require.
Prepares data for public dissemination of information.
Provides assistance and information to candidates and/or new board members
Writes weekly staff newsletter
Plans/schedules time, facilities, and equipment/services for meetings, workshops, special events, receptions, etc.
When appropriate, develop and arrange for the distribution of invitations to special events.
Makes travel plans (hotel reservations and registration) for conventions and conferences for School Director
Performs other comparable duties as assigned.

Veterans, Teach for America alum ,and WSST Alumni are encouraged to apply

Western: CFA is an equal-opportunity employer.

Western School of Science and Technology: CFA

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