Salary

$44,030.00 - $51,388.00 Annually

Location

Yorktown, VA

Job Type

Full-time

Job Number

17AAIII-2101

Department

Community Services - Admin

Division

CS-PARKS AND RECREATION

Opening Date

02/06/2026

Closing Date

2/20/2026 5:00 PM Eastern

Description
Benefits
Questions

Description

Responsible for coordinating, performing, and maintaining administrative support activities for the Community Services Department. Oversees and coordinates administrative procedures that relate to the budget, departmental records, information technology, payroll, and purchasing. Drafts, prepares, and analyzes correspondence, reports, minutes, requisitions, and other documents. Serves as a lead and provides support to other clerical/administrative staff within the Department. Exercises independent judgment, courtesy, and tact in responding to inquiries from citizens, visitors, businesses, and staff concerning activities related to community services.

This position requires an on-call status in emergency situations such as hurricanes, and may be assigned to work in emergency shelters or other designated areas as directed by the Emergency Operations Center. Additionally, the position requires the incumbent to be available occasionally for work outside regular office hours for special events such as the 4th of July, employee picnics, etc.

Supports the mission, vision, and goals of the Community Services Department and its divisions

Serves as a point of contact for the department. Screens and handles a variety of routine inquiries independently by telephone and in-person. Specializes in project management and performs complex professional, administrative, and fiscal tasks.

Provides support in preparing, coordinating, and maintaining program contracts, board materials, applications, and agreements, assisting with renewals and ensuring documents are completed, distributed, and stored in a timely and compliant manner in accordance with agency regulations and requirements.

Responsible for coordinating and disseminating information, and guiding and training administrative assistants within the department. May organize and attend periodic meetings to facilitate communication to keep everyone up-to-date on administrative and procedural matters.

Serves as the department’s liaison with Human Resources and the Payroll Departments to maintain confidential personnel files, leave records, and UKG reports for division managers and other staff as directed. Coordinates leave without pay memos, secondary employment forms, and telework requests for the department.

Assists in processing required paperwork for hiring and terminating employees, ensuring compliance with County guidelines and procedures. Coordinates workers’ compensation and accident forms with Risk Management; assures documentation records are stored securely. Manages the department personnel field files and training records, which are secured and kept with a high level of confidentiality.

Performs fiscal duties for the Department to include reviewing invoices and receipts for discrepancies; requests for payments, and purchase orders; prepares and maintains financial records and reports; reviews expenditure statements and monitors the Department’s budget; prepares analysis of all accounts when requested. Assists with developing and inputting annual operating budget; as well as, monitoring and analyzing budgetary data.

Prepares and maintains paperwork and files for the various Boards and Commissions in electronic and laser fiche formats to which the Director, Deputy Director, and Division Managers belong. Assists in the preparation, coordination, and submission of memos, supporting documentation, and board materials for the York County Board of Supervisors, the Colonial Juvenile Services Commission, the Community Services Grants Advisory Committee board meetings, and appointments to various Boards and Commissions.

Prepares and/or updates press releases for the department. Schedules and attends meetings for the Colonial Juvenile Services Commission and Community Services Grants Advisory Committee. Tasked with compiling data, preparing agendas, and generating various reports. Responsible for recording detailed minutes that accurately transcribe discussions, decisions, and action items, ensuring documents are received and published promptly.

Maintains the web content for the Community Services Department; reviews web pages and ensures information on the web is up-to-date, accurate, complete, concise, grammatically correct, and accessible to the public. Maintains American Disabilities Act compliance on all Department websites.

Orders equipment, furniture, and supplies; prepares requisitions; verifies the accuracy of invoices and processes invoices for payment; serves as the department’s liaison for the credit card system, maintaining an account of purchases made and electronically submitting monthly statements; resolves any disputed charges; records expenditures and other data into computerized records. Submit work orders for facility, grounds, and janitorial maintenance through the Public Works system.

Responsible for records management and the proper destruction of County records.

Prepares material from typed or handwritten copy or machine dictation, including resolutions and other materials for the Board of Supervisors, which requires the use of a variety of formats for preparing correspondence, minutes, requisitions, reports, and other documents; assumes responsibility for correctness of spelling, punctuation, format, and grammar. Writes and prepares letters and memorandums on behalf of the Community Services Director and Deputy Director. Attends various meetings, takes notes, and prepares minutes.

Responsible for gathering data, analyzing reports, and creating content for the department newsletter, which includes but is not limited to noting important department/division events, achievements, and milestones. Responsible for the creating the Year in Review for the Divisions of Community Services.

Coordinates luncheons, meetings, conferences, and meeting room calendars for special events as necessary.

Performs various special projects for the Department Director, such as providing support for Safety Town, Zweibrücken, etc.

Minimum Qualifications

Graduation from high school supplemented by course work in secretarial science or business practices, and 5 years of experience in administrative or clerical work, including experience in office management; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Possession of a valid driver's license issued by the Commonwealth of Virginia.

This job is contingent upon successful completion of pre-employment checks to include criminal history, background and DMV record checks.

Supplemental Information

Thorough knowledge and ability to monitor and manage the Department’s budget expenditures during the fiscal year.

Thorough knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

Comprehensive knowledge of office systems, practices, and administration.

Excellent customer service skills – displays courtesy when engaging with citizens, visitors, and staff both online and in person. Responds promptly to any need that arises.

Thorough knowledge of business English to include effective oral and written communication skills.

Ability to work as a team player, interact/assist all employees, visitors, program participants, and community members.

Ability to establish and maintain mutually respectful partnerships and effective working relationships with a wide range of individuals, groups, and interests.

Ability to perceive and deal with sensitive issues while maintaining confidentiality/objectivity.

Ability to set limits and maintain a supportive role to employees and intervene appropriately to meet the needs of stakeholders. Ability to collect, organize, record, and process information quickly and efficiently.

Ability to analyze and evaluate procedures and work methods, and to exercise appropriate judgement in establishing priorities and work methods.

Skilled in negotiation, compromise, and conflict resolution.

Ability to plan for and implement several projects simultaneously.

General knowledge of the geographic layout of the County.

General knowledge of web content management.

General knowledge of records management and accepted filing practices.

Ability to capture and communicate information accurately; attention to detail and strong organizational skills.

Thorough knowledge of basic arithmetic and financial computations to include addition, subtraction, multiplication, division, percentages, and fractions.

Ability to gather, analyze, and present data required.

Ability to analyze and evaluate procedures and work methods and to exercise appropriate judgment in establishing priorities.

Dependability in keeping commitments, following instructions, and effectively manage and meet deadlines.

Physical Demands

Must be physically able to operate a variety of automated office machines which include a typewriter, calculator, copier, facsimile machine, etc. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.

For a more detailed description: View Document

To view our Total Compensation Calculator, click here.

The County of York offers a comprehensive benefit package for full-time employees to include medical, dental, and vision insurance, health savings accounts, VRS retirement, group life insurance, deferred compensation, flexible spending accounts, employee assistance program, paid holidays and paid leave.

01

Do you have a valid driver's license from the Commonwealth of Virginia?

02

Which best describes your level of education?

No Diploma
High School/GED
Some College or Training School
Associate's Degree
Bachelor's Degree
Master's Degree or higher

03

List the major field of study in which you received your degree. If this does not apply to your level of education, type "N/A".

04

How many years of experience do you have working in local government administration, management analysis, project management, or general accounting?

Less than 2 years
2 to 4 years
5 to 10 years
10 years or more

05

Which of the following best describes your level of knowledge of office systems and providing administrative support?

None
Basic
Intermediate
Advanced

06

Which of the following best describes your level of proficiency with Microsoft Excel?

None
Beginner
Intermediate
Advanced

07

Which of the following best describes your level of proficiency in business writing?

None
Basic
Intermediate
Advanced

08

How many years of experience do you have as a lead worker or supervisor?

None
Less than 2 years
2 to 4 years
5 years or more

09

If selected for this position, you will be required to work occasional nights and/or weekends. Are you able to comply with this provision?

10

If selected for this position, you will be considered an essential employee and may be required to remain at your worksite or to report to a worksite following a declared County emergency in order to respond to the needs of the citizens of York County. This may involve working odd hours, including nights and weekends, for an indeterminate amount of time depending on the emergency situation. Are you able to comply with this provision?

11

Are you a current York County government employee? (This does not include employment with the Offices of General District Court, York-Poquoson Social Services, Colonial Behavioral Health, or York County Schools)

12

Were you encouraged to apply for this particular position by a current York County government employee? If so, please write their full name and the department or division they work in below. Otherwise, write N/A.

Required Question

Employer York County

Address 224 Ballard Street

P. O. Box 532

Yorktown, Virginia, 23690

Phone 757-890-3687

Website http://www.yorkcounty.gov/humanresources

York County, Virginia

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