Founded in 1900, the Greater Riverside Chambers of Commerce represents the interests of business in the greater Riverside area. The Chamber is a fast-paced organization with a mission of improving the economic prosperity of the Inland region. The work revolves around providing members with networking opportunities, promoting the community, and engaging federal, state, and local officials on behalf of business interests. The Chamber is an Equal Opportunity Employer.
To Apply:
Submit cover letter and resume to Vice President of Programs and Special Events Quirina Ramirez at qramirez@riverside-chamber.com
Seeking applicants until position filled. Qualified applicants will be invited for an interview on first-come, first-serve basis.
No phone calls please.
Purpose: The Special Events Coordinator helps deliver a quality experience for members and the business community at more than 200 Chamber events each year by providing a full range of event planning, management, and administrative support.
Reports to: President/CEO and Vice President of Programs & Special Events.
Essential Functions/Objectives:
- Plan and manage monthly and annual special events produced by the Chamber. Responsible for identifying venues, negotiating venue contracts, and arranging all event details with venue and outside vendors (room layout, food and beverage, audio-visual equipment, décor) to meet the quality expectations of the organization. Special events include but not limited to: State of the City Address, Inaugural Celebration, ATHENA Award Presentation, Chamber Golf Classic, AfterHours Business Mixers, and Good Morning Riverside.
- Identify, solicit, and maintain strong relationships with event and program sponsors by developing compelling marketing, benefit packages, and ensuring fulfillment all deliverables.
- Promote and market events to attract sponsors and attendees while preparing event budget according to guidelines, creating check requests, developing print and electronic materials, and processing any necessary invoicing. Update budgets when events are closed to determine financial statements and make notes for future events.
- Ensure adequate staffing for events. As part of the Chamber team, attend all other events as needed to help with registration, troubleshoot issues, and ensure success of event. Communicate event confirmations, deadlines, and capacity notices to staff.
- Propose new ideas to improve the event planning and implementation process.
- Act as the staff liaison to the following Chamber committees. Duties include preparing agendas, sending notices for upcoming events, taking meeting minutes, as well as duties listed below:
ATHENA of Riverside: Coordinate with both committees in organization for the award luncheon. Record nominations, scholarship applications, and other information for the committee.
Chamber Golf Classic: Coordinate logistics and assist committee in organization of annual golf tournament. Maintain accurate and complete files of committee lists, correspondence, resource materials, and other information for the organization.
- Write articles for Greater Riverside Business (GRB), the Chamber’s monthly newspaper, and Chamber Communicator, the Chamber’s weekly e-newsletter, and develop content for the Chamber’s website, www.riverside-chamber.com.
- Perform various office duties: filing, answering phones, etc.
- Perform additional responsibilities and assignments as requested by the President/CEO and Vice President.
Knowledge, Skills & Abilities:
- Excellent organizational skills and attention to detail.
- Excellent oral and written communication and customer service skills. Bilingual is a plus.
- Proficiency with Windows operating systems, Microsoft Office and graphics/desktop publishing applications, social media networks, and audio/visual equipment.
- Ability to multi-task concurrent projects and operate in a fast-paced office environment.
- Ability to work as a member of a team or independently with limited supervision.
- Previous events planning experience preferred.
- Self-starter with a professional demeanor.
Qualifications and Requirements:
- Bachelor's Degree or equivalent experience in a professional environment preferred.
- Able to lift 50 lbs without difficulty.
- Must have reliable transportation.
Compensation:
- Full-time; $25-27 hourly rate dependent on experience and qualifications.
- Medical, dental and vision benefits offered after an introductory period.
- Eligible after one year of employment for matching contribution to 401k program.
