About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.
Summary
The Administrative Assistant - Human Resources will support the HR team by creating presentations, contributing to the company newsletter, assisting with wellness program initiatives, coordinating office functions, and performing HR-related tasks as assigned. This role will also be responsible for covering front desk duties as needed.
Responsibilities - Supports Organizational Development Coordination (Office lunches, company parties, employee morale events, etc.)
- Assist with reporting and audits
- Design and distribute the quarterly company newsletter
- Create and manage FedEx shipping labels for Irvine HQ employees
- Manage and process business card orders, including submitting approvals and ensuring timely processing and delivery
- Assists with creating and designing presentations
- Assign all mandatory training to new hires, ensure their training records are kept up to date, and conduct quarterly audits and reports to track compliance
- Will be responsible for developing communications and designing flyers for company events
- Initiates, coordinates, and actively participates in all aspects of corporate event planning and execution, including post-event breakdown
- Perform a variety of clerical and other relevant tasks based on the needs of the department
- Responsible for covering front desk duties as needed including but not limited to:
- Greet visitors upon arrival, determine the reason for their visit, and direct or escort them to the appropriate location. Ensure all guests sign in and provide parking validation
- Receive packages from FedEx, UPS, USPS, and other carriers, and place them in the designated drop-off area
- Answer company phone calls and manage the distribution of mail to the appropriate departments as needed
- Other duties as assigned
Compensation Range
$48,000 - $52,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits Of Working At Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short and Long Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
- Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
- Excellent verbal and written communication skills to interact with clients, visitors, and team members Required
- Basic knowledge of Microsoft Suite (Excel, Word, PowerPoint, etc.) Required
- Ability to handle multiple tasks at once while maintaining efficiency and accuracy Required
- Proficient in utilizing Canva for designing flyers & newsletter Preferred
- Knowledge in planning and coordinating events Preferred
Education & Experience
- High School Diploma/G.E.D Required
- Bachelor's Degree Preferred
- 0 - 1 Years of Direct Experience as an Administrative Assistant, or in Human Resources Required
- 1 - 2 Years of Direct Experience as an Administrative Assistant or HR experience Preferred
- HR Departmental discipline training Preferred
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Stand/walk
- Carry/lift a maximum of 15 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- The position is located in the Irvine, CA Office
- Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
