Childfund Work Location McAllen, TX
Childfund Division External Affairs and Partnerships
ChildFund Department US Programs
Job Details
Position title: Assistant II, Program and Sponsorship
Location: McAllen, TX
ChildFund office: International Office
Manager/Supervisor title: Country Director, US
Position type: Full-time fixed term
Work environment: On-site
About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.
About This Role
This is a full-time, fixed-term position for two years. This is an on-site position located in McAllen, Texas requiring bilingual Spanish/English skills. The pay is $18 per hour with full benefits.
The Program and Sponsorship Assistant provides cross-cutting operational and administrative support to the Texas team. The Assistant is instrumental in supporting sponsorship operations, day-to-day logistics, procurement, communications, and external engagement. The Assistant will also play a role in improving systems and workflows, supporting donor readiness, and ensuring efficiency across the office. This role requires someone detail-oriented and organized, a fluent Spanish speaker/writer, and a go-getter willing to learn and dig into sponsorship, administrative, and operational processes.
Required Experience And Education
- Bachelor’s degree or equivalent combination of experience and education required.
- 2–3 years of relevant experience in administrative coordination, logistics, or operations.
- Experience with Microsoft Office suite of applications.
- Valid driver’s license.
Primary Responsibilities
- Develop and implement standard operating procedures for administrative and office management functions to ensure consistency and efficiency.
- Monitor and support the use of data collection tools to track participation, measure progress toward goals, and document impact;
- Lead the production of a monthly Texas team newsletter and support preparation of program and new business documents for external engagement and influencing.
- Provide support in school/community activities and contribute to managing sponsorship processes during peak seasonal periods.
- Purchase and track supplies to ensure cost efficiencies, compliance with approved budgets, and timely monthly reports.
- Review materials for compliance with ChildFund branding requirements.
- Organize internal/external meetings, workshops, and travel logistics (space usage, AV, meals, scheduling, receipts, reimbursements).
- Coordinate logistics pertaining to Gift in Kinds resources(receiving, recording, tracking).
- Support the digital transition of sponsorship processes and operations of the Texas Area Office.
- Identify opportunities to improve office workflows and operational processes, making recommendations for efficiency and stronger coordination across the team.
- Other duties as assigned.
- Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.
Required Competencies
ChildFund’s Core Competencies
- Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
- Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
- Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
- Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
- Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
- Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.
Other Required Competencies
- The ability to speak, read, and write fluently in Spanish and English.
- Strong organizational skills, time management, and attention to detail.
- Good written and verbal communication skills; able to draft high-quality reports, newsletters, and correspondence.
- Comfortable working across cultures and engaging with diverse internal and external stakeholders.
- Demonstrated initiative, problem-solving ability, and willingness to learn.
- Strong collaborator with the confidence to support senior leaders and external-facing activities.
- Demonstrated ability to work with data entry systems, reporting tools, and digital platforms.
- Ability to manage competing priorities and meet deadlines in a dynamic environment with supervisor support.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Salesforce or other CRM systems a plus.
- Ability to drive an automatic transmission vehicle.
