Part-time Support Staff
Aurora Downtown Campus
Hybrid Option: Yes
Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. Your future starts here – join us today!
This position is responsible to the Small Business Development CenterManager and provides administrative, coordination, and operational support tothe SBDC team, including the SBDC Coordinator, advisors, and instructors. Theposition assists with scheduling, client intake and referrals, communications,data management, and supports compliance-related administrative processesrequired by the SBDC program. This role also facilitates business procedureswith other departments and enhances the image of the department and the Collegethrough effective public relations and community engagement.
Responsibilities
Serve as receptionist/answer SBDC telephonecalls, send faxes and maintain a log regarding e-mail contacts from clients.
Manage confidential client information andrecords, including intake forms, client correspondence, evaluations, anddocumentation required for SBDC reporting.
Assist with marketing and outreachactivities, including preparing the SBDC e-newsletter and posting regularcontent on SBDC social media platforms to promote workshops, programs,success stories, and events.
Prepare necessary materials for SBDC seminarsand public speaking events.
Type, proofread correspondence, and copymaterials.
Assist with the maintenance of necessaryrecords/files relating to: Seminar offerings/seminar outlines; books, materialsand media; client records/correspondence by company; and the departmentaldatabase.
Maintain regular and professionalcommunication with SBDC advisors, instructors, vendors, SBDC Network andcollege departments.
Maintain and update client records andcommunication lists in SBDC systems, ensuring accuracy, consistency, andcompliance with reporting requirements.
Assist with registration information forindividuals or companies as needed.
Maintain office files and supplies.
Process accounts payable activities,including preparing and submitting payment requests, requisitions, andsupporting documentation for the SBDC team, advisors, instructors, and vendors,in coordination with internal college departments and following establisheddeadlines and procedures.
Perform other duties as may be assigned.
Minimum Qualifications
High school diploma or equivalent.
Two years’ related secretarial experience.
Bilingualin Spanish/English, required.
Working knowledge of Windows and Microsoft OfficeSuite.
Goodcommunication and human relations skills.
Basicaccounts payable or administrative financial processing experience.
Socialmedia Posting Experience Preferred.
Please attach the following documents when applying:
- Cover Letter-Yes
- Resume-Yes
- References-Yes (Can be provided at interview)
- Transcripts-Yes (Can be provided at interview)
Position Details
req2088
Grant Funded: Yes
Minimum Starting Rate: 19.33 - 23.29
Compensation Type: Hourly
Compensation: The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule: 8:30am to 1:30pm
Work Hours: 25 hours (max)
Testing: No
Targeted Hire Date: 4/6/2026
Benefits: Click to See Benefits Page
Special Instructions: References and transcripts for degrees earned for Associates or higher can be attached at the time of application. References and official transcripts for degrees for Associates or higher are required to be submitted during the background check process.
EOE, including disability and veteran
