Executive Assistant

National Reining Horse Association • Full-time • Oklahoma City, OK, US • 1d ago

Company Description

The National Reining Horse Association (NRHA), founded in 1966, is dedicated to promoting the reining horse and setting standards for the sport of Reining globally. The organization fosters public interest in the western lifestyle through reining horse shows and develops performance and judging standards for competitions. NRHA also encourages the improvement of reining horse breeding and provides information to educate contestants and spectators about the sport. NRHA approves events worldwide, stretching across the globe with members in nearly 40 countries. Annually, the sport pays out close to $30 million dollars in purses with two of the sport’s largest events being hosted in Oklahoma City. Join NRHA in its mission to grow the sport of Reining worldwide.

Overview

This is a full-time, on-site role located in Oklahoma City, OK, for an Executive Assistant. The Executive Assistant will provide high-level administrative support to executives, including managing schedules, preparing expense reports, organizing meetings, and handling correspondence. Additional responsibilities include helping maintain effective communication within the organization, supporting day-to-day administrative tasks, and ensuring operations run smoothly.

Reports To: NRHA Commissioner
Hours per Week: Full-time, 40 hours per week
Shift/Hours/Days: Monday-Friday, some weekends and holiday work is possible. This position is based onsite Oklahoma City. A hybrid schedule may be available with supervisor approval.
Salary: Salary based on experience, plus benefits package
Benefits Include: Health & Dental Insurance, Simple IRA, Vision Insurance, Paid Holidays. See details below.

Job Description

Responsible for initiating and coordinating the administrative functions to effectively support the NRHA Executive Department, including its management team and programs. This role is responsible for anticipating needs, managing complex schedules and communications, and ensuring seamless coordination. Will also serve as the staff liaison to the NRHA Board of Directors, Executive Committee, and Bylaw Committee.

Qualifications

Education: Bachelor’s degree or equivalent experience
Experience: 2-5 years’ experience in supporting senior executives preferred
Ability to prioritize and multi-task, often with deadline pressures
Organized with attention to detail
Association and/or equine industry knowledge, and experience preferred
Excellent written and oral communication skills, with the ability to represent the association and its leadership professionally
Efficient in Microsoft Office and basic office operations
Proven success in strictly maintaining confidential materials and information
Excellent customer service and interpersonal skills
Demonstrated professional ability to maintain credibility, trust, and support of staff and members
Ability and willingness to provide after-hours, weekend, and travel-based support as business needs dictate.
Can thrive in an environment of changing daily tasks based on association needs.
The person in this position needs to often move about the office to access file cabinets, office machinery, prepare items for mailing, etc. May need to lift or move items not to exceed 50 pounds.
Vision enough to read and draft written communications.
Speech and hearing enough to communicate in person and by telephone.
Manual and finger dexterity enough to operate office equipment such as keyboards, telephones, 10-key, etc.

Major Responsibilities – What you will be doing

Executive Administration:

Seamlessly coordinate and maintain the schedule for NRHA Commissioner including appointments, conference calls, meetings, and travel.
Make all domestic and international travel arrangements for NRHA Commissioner.
Prepare and submit all NRHA credit card statements for the Commissioner.
Help prepare communication pieces on behalf of the NRHA Commissioner including emails, letters, memorandums, articles, presentations, etc. ensuring accuracy in grammar and content.
Organize and distribute the weekly NRHA Commissioner’s Newsletter.
Keep NRHA Office, Executive Committee, and Board of Directors informed of important issues and events.

Staff Liaison:

Plan and execute all NRHA Executive Committee and Board of Directors conference calls and meetings including preparing agendas, materials, travel arrangements, meals, reimbursements, etc.
Responsible for taking and finalizing minutes of all Executive Committee and Board of Directors meetings, conference calls and e-votes.
Maintain a high level of confidentiality on all documents and forms of communication with accuracy and professionalism.
Maintain NRHA Corporate Record Book and NRHA Bylaws.
Serve as the staff liaison for the Bylaw Committee which includes, but is not limited to, planning and executing all conference calls and meetings, as well as taking and finalizing minutes for each committee.
Map NRHA staff compliance with strategic plan.
Other duties as assigned by Commissioner.

Employee Benefits

At NRHA, full-time employees can contribute to a collaborative workplace with great benefits, paid vacation, holidays, Simple IRA, and more

Employer-paid insurance premiums for employee coverage - 100%: Medical benefits* - Dental benefits* - Vision benefits* - Disability insurance (short-term and long-term) - Life insurance (*Spouse and family premiums also paid for salaried (exempt) staff.)