OUR PURPOSE
The Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit membership organization that promotes the health of women and newborns. Our mission is to empower and support nurses caring for women, newborns, and their families through research, education, and advocacy.
Position Summary
The Business Development and Partnerships Coordinator will provide primary administrative support to the partnership and development division and Sr. Vice President. This role is also responsible for coordination of all project management, funding and assisting with day-to-day administrative duties and special projects as needed.
Duties & Responsibilities
- Serve as liaison and provide support for the Director, Partnerships & Business Development with scheduling, preparing for, attending, and following up on various projects and initiatives with AWHONN staff internally and external meetings with staff, corporate partners, vendors, and organization affiliates as appropriate
- Manage all aspects of scheduling and preparing for both internal and external meetings (i.e. team meetings, sponsor or funder visits, etc.);
- Prepare materials and agendas, take meeting notes, arrange for catering and distribute materials for follow-up; and
- Draft emails, reminders, letters, proposals and reports in connection with primary responsibilities as directed for the team;
- Ensure funded projects are tracked, credited appropriately, and balanced to the finance tracking document (excel or similar), project management system (Smartsheet, Asana or Basecamp) and finance system (Intacct, BILL.com, etc)
- Responsible for file management of business development documents, agreements and other related contracts
- Assist Director with tracking, coding of invoices and payment tracking for funded programs and sponsored activities for corporate partners and vendors
- Coordinate Director's travel for all association related meetings and events
- Track and monitor all required funded project contracts, agreements and other related documentation in Microsoft Sharepoint Teams for yearly financial audit;
- Weekly project workload data review;
- Work with Director to review and track monthly revenue reconciliations;
- Assist Director of Meetings and Convention Services with assigned convention related tasks
- Provide support for on site at the annual convention and leadership conference
- Attend local and national meetings as needed
- Review and ensure execution of the weekly content of the Nurse's Station Newsletter
- Perform other duties as appropriate
CONTACTS
Interfaces with others both within and outside the organization to obtain or clarify information or provide information or facts. Contact may be by phone or in person.
SUPERVISION
Reports to Director, Partnerships & Business Development and Sr. Vice President of Meetings & Expositions, Strategic Partnerships, Marketing & Publications. Routine assignments are handled independently. Clear guidance may be given on difficult or non-routine assignments. Occasionally work is reviewed while in progress.
Requirements
QUALIFICATIONS & REQUIREMENTS
- Bachelor's degree or equivalent experience
- 3 year minimum related experience preferably in a not-for-profit organization
- At least 3 years administrative experience supporting projects and programs at progressively higher-level positions preferably in a not for profit, healthcare/medical association, or professional society
- Demonstrated proficiency in utilizing finance and project management databases
- Strong writing, organizational, administrative, and interpersonal communications
- Analytical skills and an ability to identify and utilize information resources
- Ability to prioritize multiple and constantly changing tasks, remain flexible often under very tight deadlines
- Ability to work well at all levels in the organization
- Demonstrated proficiency with Microsoft Office applications including MS Word, Excel, and PowerPoint
- Demonstrated skill coordinating/managing projects
- Demonstrated ability and versatility to work both independently as well as within a team environment
Benefits
HOW TO APPLY
Please submit your resume, cover letter, and desired salary to recruitment@awhonn.org.
Incomplete application submissions will not be considered.
AWHONN provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary Range: $58,000- $60,000
