Job Description - Associate, Office Experience
Our client is seeking an Office Manager to support a fast‑paced, professional services office in San Francisco. This role is fully onsite, Monday-Friday, and is responsible for delivering a best‑in‑class employee and guest experience while overseeing day‑to‑day office operations and facilities management. The Office Manager will play a hands‑on role in fostering a welcoming, connected workplace environment and serving as a key point of contact for both employees and visitors.
Guest Experience
- Oversee the front‑of‑house experience for a mid‑sized office, ensuring all guests and clients feel welcomed and well supported
- Greet and escort visitors, coordinating arrivals and logistics with internal stakeholders
- Partner with senior leaders to plan and execute meeting experiences, including room setup, food and beverage coordination, and overall flow
- Prepare, support, and reset conference rooms with a hospitality‑driven, detail‑oriented approach
- Maintain a polished, organized, and client‑ready office and meeting space environment at all times
Employee Experience & Office Support
- Coordinate closely with HR and IT to support new hire onboarding, including workspace setup, technology coordination, and welcome materials
- Organize weekly office lunches and employee gatherings, managing scheduling, ordering, setup, and cleanup
- Plan and execute employee celebrations such as birthdays, anniversaries, and key milestones
- Support internal events including holiday gatherings, team outings, and volunteer initiatives
- Collaborate with executive assistants and cross‑functional partners on onsite and offsite events
- Manage internal office communications, including a weekly office newsletter with updates, reminders, and upcoming events
Facilities & Operations
- Maintain shared office spaces such as kitchens, breakrooms, and supply areas to ensure they are clean, stocked, and welcoming
- Proactively manage inventory and ordering of office supplies, snacks, and beverages
- Serve as the primary contact for building management and vendors regarding maintenance, repairs, and access needs
- Coordinate parking access and badge management for employees and visitors
- Support office safety and emergency preparedness efforts
Qualifications
- Bachelor's degree preferred, but not required
- 5-8+ years of experience in an office management, workplace experience, or professional services environment
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
Skills & Attributes
- Strong written and verbal communication skills
- Proactive, solutions‑oriented mindset with sound judgment
- Highly organized with strong attention to detail and follow‑through
- Ability to manage multiple priorities and deadlines in a fast‑paced environment
- Collaborative, resourceful, and comfortable working independently
- Discreet with confidential information and committed to exceptional service
- Adaptable, professional, and comfortable in a dynamic, entrepreneurial setting
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
