Onspring is looking for an organized, proactive, and high-energy Office Manager to oversee our in-office operations, on a flexible part-time basis. You will be the point person for everything from office logistics and vendor management to supporting various internal teams in some of their day-to-day administrative tasks.
Responsibilities:
- Work with leaders to help plan, coordinate, and run all internal meetings. This includes:
- Creating and managing the agendas
- Managing all communications
- Planning and ordering meals/food for meetings
- Managing set up and take down for meetings
- Manage all slides, videos, and presentation materials for meetings
- Finding and managing all vendor relationships for events
- Managing any internal event-related budgets
- Create and maintain procedures for employee use of office spaces and equipment.
- Keeping up the appearance, maintenance, and repair of all internal office spaces, supplies, and equipment. This may involve light cleaning at times as well as coordinating with building maintenance and outside janitorial and repair services.
- Order and organize all Onspring office supplies (e.g. batteries, printer ink/toner, paper, etc.).
- Order and manage all snacks and beverages for Onspring headquarters. This includes consistent monitoring and restocking items when needed.
- Serve on the Employee Experience Committee alongside other Onspring leaders.
- Manage and coordinate all things related to our employee perk/incentive travel program, Destination Onspring (via Inspirato).
- Lead all reception and front desk security tasks. This includes answering the office phone line during business hours, helping visitors to sign in/out at the front desk, and providing visitors with proper credentials for their time in the office.
- Assist members of the Founders’ Team with travel arrangements, expense reports, and special projects on an as-needed basis.
- Collaborate with internal teams and leaders to plan, create, and distribute an internal newsletter for Onspring employees.
- Help to plan and execute other internal initiatives and special projects (e.g. New Hire Orientation, new hire and holiday gifts, customer holiday cards, etc.
Required Skills & Experience:
- 2+ years of experience managing a fast-paced corporate office environment
- Experience planning and executing meetings for large groups of people to include managing the agenda, meals, presentations, and communications.
- The ability to collaborate across all levels of leadership, including C-level executives.
- Previous experience managing a wide range of vendor relationships for all in-office needs to include events, maintenance/repairs, security, office supplies, etc.
- Experience in creating, documenting, and maintaining processes related to the functions of a corporate office environment.
- Ability to work flexible hours based on organizational needs
- May be required to lift items up to 45lbs.
Personal Attributes & Values:
- Ability to work individually or with a team.
- Attention to detail.
- Self-motivated, responsive, and responsible.
- The ability to solve problems and adapt to any challenge.
- Gold medal winner in organization.
Expected Hours: Standard hours of 10am – 2pm, Monday through Thursday, with additional hours required to accommodate in-office and local employee events, as needed.
Work Location: On-site at Onspring’s headquarters located in Overland Park, KS.
About Onspring:
Onspring is a connected, adaptive GRC platform designed to unify processes, data, and teams across the enterprise. Achieve comprehensive, real-time visibility into your risk posture, security controls, and compliance status, transforming scattered information into actionable intelligence.
Onspring's highly configurable platform empowers teams to automate workflows, integrate systems, and scale GRC programs effectively. Trusted by organizations across diverse industries, Onspring modernizes GRC, moving beyond fragmented, reactive approaches to integrated, proactive oversight.
Learn more at www.onspring.com.
Onspring maintains a dynamic, flexible, and lively workplace. We encourage our team members to share ideas, challenge conventional wisdom, and have fun.
At Onspring, all qualified applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
