POSTING DATE: May 4, 2026
JOB TITLE: Administrative Assistant, Grade 21
LOCATION: Headquarters Library
DATE AVAILABLE: June 1, 2026
SALARY: $2,802 monthly (Includes generous benefits package)
HOURS: 40 hours per week
Monday through Friday 8:00am to 5:00pm with an hour lunch
EDUCATION/EXPERIENCE: Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public.
Must pass pre-employment testing.
Essential Functions
- Provides administrative support to the County Librarian, Assistant County Librarians, HR Director and other staff as needed
- Answers multi-lined telephone system responding to and routing calls to appropriate departments
- Manages most aspects of the meeting room procedures/policies – includes responding to questions from staff and patrons, setting up reservations using the meeting room software, preparing invoices and/or collecting payments, coordinating equipment needs with the Multi-Media & Fiction Department, etc.
- Performs and collects payment for notary services. Answers questions and assists other staff notaries.
- Opens, sorts, date stamps and distributes mail and other correspondence
- Assists Finance Department with the sorting and mailing of checks
- Assists with various special events for Library (retirements, banquets, management meetings, etc.)
- Troubleshoots copier, printers and fax machine and contacts vendors as needed for repairs
- Orders supplies for Administration online and stocks and organizes supply closet
- Collect payments for Friends of the Library memberships and mails out thank you letters/membership cards as necessary.
- Collects memorial and other donations and sends out thank you letters and acknowledgements as necessary.
- Maintains donor database using DonorPerfect software.
- Formats and sends out quarterly staff newsletter using Patron Point software.
- Maintains and updates telephone directories, emergency contact lists, staff notary lists, retiree lists, etc. As needed.
- Organizes and keeps track of Board of Trustee Minutes, both historical and current.
Knowledge & Skills
- Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public;
- A thorough working knowledge of phones, office equipment, and library programs and policies;
- Strong work ethic which includes dependability and interpersonal and customer service skills that display a positive attitude, cultural sensitivity, and a sense of humor with the ability to interface with people from all backgrounds and age groups;
- Strong written and verbal communication skills and ability to work cohesively with library employees and patrons;
- Strong organizational skills and ability to meet deadlines;
- Proficiency in technology/Microsoft Office and library databases/software;
- Ability to make independent decisions quickly and efficiently;
- Ability to remain positive and flexible in all situations;
- SCPL uses multi-factor authentication for network and program access. Employees may be required to use their personal device for MFA.
- Valid Driver’s license with the ability run errands