Job Description
Position Title: Academic Administrative Assistant - Biology Department - Team South.
Department: Office of the Provost and Dean of the College.
Classification: This is a salaried, non-exempt position. While the position is paid on a salary basis, it is eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA) and College policy. Employees in this classification are required to accurately record all hours worked.
FTE: 1.0
Work Schedule: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm during the academic year; no work is required in the summer, but your pay continues throughout the summer.
Term: Mid-August to Mid-June.
Work Location: On Campus.
Salary: $38,844.
Essential Job Duties
- Support department chairs, program directors, and faculty.
- Provide administrative support to ensure efficient operation of office.
- Monitor, manage and reconcile budgets.
- Assist with accessing, manipulating and preparing of presentation data needed for departmental and program planning, assessment, accreditation and grant writing.
- Assist chairs and search committees with all phases of tenure-track and term faculty recruitment and hiring.
- Assist with design of class & lab schedule.
- Provide orientation for faculty, basic classroom technology support, course materials as requested, and travel coordination.
- Liaise with IT and perform basic troubleshooting for faculty members.
- Oversee organization of department.
- Keep records, order supplies, maintain equipment, manage bulletin boards and shared spaces.
- Maintain department website, social media and newsletter.
- Advertise student opportunities and organize materials.
- Assist with logistics, preparations and publicity for all meetings and events sponsored by departments and programs.
- Hire, train, supervise and approve timesheets for student workers including tutors and teaching assistants.
- Collaborate and maintain relations with departments across campus.
- Report building concerns and needs to Facilities.
- Attend Academic Administrative Assistant (AAA) meetings and training sessions.
- Provide support to and serve as a backup to other AAAs, departments and programs as needed.
- Other Duties.
- Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle.
- Perform other duties as assigned.
Supervision Received And Exercised
- Reports to the Academic Administrative Supervisor.
- This position supervises student workers.
Required Qualifications
- Education:
- High school diploma or equivalent.
- Experience:
- 1+ year of office or administrative experience, or relevant experience.
Preferred Qualifications
- Education:
- Experience:
- 3+ years office or administrative experience; experience working in an academic environment.
Prerequisites
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer
- This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes.It is not intended to list all duties and responsibilities of the position.This job description is subject to change at any time by St. Olaf College, with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
About Us
Join Our Community - Work at St. Olaf!
Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.
The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.
The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/
To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.
A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/
A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/
A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483
An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/
An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/
For Staff Application Assistance
hrstaff@stolaf.edu
507-786-3068
For Faculty Application Assistance
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy
St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu , (507) 786-3465.
