Company Description Long Island Farm Bureau is a not-for-profit member-based organization that advocates for agricultural issues in Suffolk and Nassau Counties and the New York City five boroughs. The membership includes approximately 1000 members on Long Island from at least 15 different commodity groups including horticultural and food crops, craft beverages, vineyards, equine, aquaculture, cannabis, and livestock-related commodities. Applicants will join a mission-focused environment that values community involvement and practical solutions for farmers.
Responsibilities
The Administrative Assistant provides support to the LIFB Executive Director, Policy and Promotion Coordinator, and other staff as directed by the Executive Director. The position has responsibilities related to general office administration, bookkeeping, digital communications, and merchandise sales. The position is supervised by the Executive Director. Responsibilities include handling correspondence, organizing files and records, preparing documents and reports, and providing clerical support for events, meetings, and member communications. The role involves assisting executive leadership with administrative tasks, coordinating office supplies and vendor relationships, and ensuring a professional, welcoming environment for members and partners. Some responsibilities include:
- Responds to telephone, email, and walk-in inquiries from LIFB members, stakeholders, media, and the general public.
- Processes incoming mail including checks and income.
- Performs filing of electronic and physical files and related recordkeeping and bookkeeping tasks.
- Schedules and coordinates all meetings for staff, LIFB committees, leadership, and related stakeholders
- Assists in preparation for and implementation of fundraising events.
- Attends and provides support for Board of Director meetings once a month.
- Places orders for office supplies and office related needs.
- Responsible for email and print newsletters and mailings, media postings and social media presence.
- Maintains electronic lists used by the organization assists with preparation of email and print newsletter.
- Merchandise related tasks including fulfilling orders received by telephone, on-line, or walk-in for merchandise, tracking revenue and preparing periodic reports, and monitoring inventory and restocks as needed.
Qualifications
- Candidates should possess strong Administrative Assistant and/or Executive Administrative Assistant skills to support office operations and leadership.
- Candidates should possess clerical skills, including filing, document preparation, data entry, and record management.
- Candidates should possess excellent communication and business etiquette skills for interacting with members, partners, and visitors in person and over phone and email.
- Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, calendars) and basic database or CRM tools.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities in a busy office environment.
- Ability to work collaboratively with staff and volunteer leaders, maintain confidentiality, and deliver responsive member service.
- Prior experience in an administrative or office support role is preferred; familiarity with agriculture or nonprofit organizations is a plus.
- High school diploma or equivalent required; additional education in business, administration, bookkeeping or a related field is preferred.
The Administrative Assistant position is part-time with an average of 20 to 25 hours per week with most work occurring during normal business hours. There will be an occasional need (typically once per month) to attend an evening meeting. Most work activities will take place at the LIFB office in Calverton, NY. The Administrative Assistant is an hourly position with a wage paid weekly of $20 per hour-plus, depending on qualifications and experiences. Please submit your resumes and cover letter to policy@lifb.com.
