Description/Duties
This recruitment will be used to fill one (1) full-time vacancy in the City Attorney Department. This recruitment will also be used to establish a Citywide list to fill possible future vacancies in other assignment areas.
An Administrative Support Assistant II performs highly responsible, journey-level work involving a wide variety of independently performed skilled, administrative support tasks requiring: word processing and database management; public contact; and related activities in support of a unit, department, or the City Council. Responsibilities include: managing an office; providing staff assistance to a supervisor in the exercise of administrative responsibilities; maintaining proper controls to ensure efficient flow of work, systems, and procedures; making decisions on operating problems for a designated sphere of activity and assuming personal responsibility for the effect of such decisions; compiling data for administrative analysis; preparing reports or summaries of data from complex records; and analyzing records or systems to assist the supervisor with administrative tasks. Duties also include: using word processing software to produce typed documents; meeting and giving information to the public to clearly communicate department/unit policies and procedures, and coordinate program functions or activities; compiling and maintaining complex records to provide accurate documentation of work performed or information that can be easily retrieved; creating and maintaining complex filing systems or databases with a variety of subject matter to provide easy access to records and information; and composing correspondence to communicate unit information by determining appropriate content, format, tone, and organization. In addition, employees enter payroll information into a personal computer (PC); code and process personnel forms, Invoices for Payment (IFPs), Limited Purchase Orders (LPOs), and petty cash vouchers; and maintain and/or coordinate calendars and make meeting, facility, and travel arrangements. This class may also
(by assignment): supervise clerical and/or administrative support staff in order to efficiently complete work projects by instructing staff regarding work procedures, assignments, and standards, monitor work in progress, and evaluate performance; use database programs to create and document records of activities and produce summary reports; use spreadsheet programs to record, tabulate, make computations for, and print tables of numerical information; take minutes at advisory or policy board meetings, and prepare and distribute minutes, agendas, packets, and other materials; transcribe dictation from tape; assist in social media posts; coordinate and electronically distribute the department newsletter; update content on the department website; and marketing collateral. Employees must be committed to teamwork, have a shared commitment to quality of everyday work, and demonstrate the willingness to assume ownership in completion of tasks. This class performs related duties as required.
Instructions are received from an administrative supervisor or administrator on matters of policy, with assignments usually consisting of statements of desired objectives and are reviewed for results achieved. Independent judgment in handling routine administrative matters for one or more supervisors is normally an important element of these positions. This class may be distinguished from the Administrative Support Assistant I class by reporting relationship, greater complexity of assignments, the independence with which work is performed, and the supervision exercised over the assignments of other clerical personnel. This class is FLSA nonexempt. (The part-time class has been designated as a non-classified, non-merit system, at-will position.)
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Graduation from high school or GED. Extensive (5+ years) experience in a clerical/administrative support capacity. A minimum typing speed of 35 - 45 net words per minute (wpm) is also required and will be verified prior to employment or promotion to this class
(by assignment).
Special Requirements. Must possess a valid Class D Arizona Driver’s License by hire or promotion date
(by assignment). Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required
(Police Department Assignment).
Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures
(Police Department Assignment).
Link To Job Description
http://apps.mesaaz.gov/JobDescriptions/Documents/JobDescriptions/cs3871.pdf
A Summary of City of Mesa Benefits is linked here.
01
Which vacancies are you interested in? Please select all that apply.
- Current vacancy in the City Attorney Department
- Future Citywide vacancies
02
Please select the type of position(s) you would be interested in. Select all that apply.
- Full-Time
- Part-Time
- Part-Time, Non-Benefited
- Part-Time, Benefited, Grant-Funded
03
Did you receive a High School Diploma or GED? You MUST include and detail your education information on your application to receive credit.
04
How many years of experience do you have in a clerical/administrative support capacity? Please detail your experience on your application.
- None
- Some but less than 5 years
- 5 years or more
05
Please detail your experience in a clerical/administrative support capacity below; include employment dates and names of employer(s). If none, type N/A. **To receive credit, you MUST fully detail this experience on your application. Incomplete applications or responses such as "see resume" will not be considered. Resumes will not be accepted in lieu of a completed application.**
06
What is your net (gross number of words minus errors) typing speed?
- 34 or less WPM
- 35-44 WPM
- 45-54 WPM
- 55-64 WPM
- 65 or more WPM
07
Do you have a valid Class D Arizona Driver's License, or can you obtain one by hire or promotion date?
08
Would you like to be considered for future vacancies in the Mesa Police Department or in the Mesa Public Safety Support Department? If yes, please answer all of the following questions.
09
If you served in the military, what was your discharge status?
- Honorable
- Dishonorable
- Uncharacterized
- Other than Honorable
- Entry Level
- Bad Conduct
- General
- Current Active Duty
- N/A
10
Have you ever been convicted of a felony (this includes criminal convictions out of state that would be considered a felony in Arizona)?
11
Have you tried or used any of the following drugs unlawfully (without a doctor's prescription or dispensary card): Marijuana, Hashish, Thai Sticks, Barbiturates, Amphetamines, Cocaine, Heroin, Opium, Steroids, or Hallucinogenic Substances?
12
Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) in the past five years?
13
Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) more than 3 times since turning 21 years old?
14
If an explanation or comments are needed regarding drug usage, please note your information here.
