Please send cover letter and resume to cchristensen@maverickpsychotherapygroup.com
Company Description Maverick Psychotherapy Group is a mission- and values-guided group psychotherapy practice with dedicated trauma-informed and culturally informed psychotherapists serving a growing community of over 1,200 clients. The practice is committed to supporting the whole person, recognizing that human struggle can be relational, social, physical, sexual, emotional, educational, economic, cultural, and political. Clinicians and staff work with an awareness of systemic oppression and its influence on socio-economics, race, gender, and identity. Team members collaborate to create an affirming, inclusive environment that centers healing, resilience, and client empowerment.
Job Description: Maverick Psychotherapy Group is looking for a Part-Time Hiring Coordinator who plays a critical role in maintaining and coordinating MPG's end-to-end hiring process. This position serves as the central point of coordination throughout the hiring lifecycle, partnering closely with applicants, leadership, hiring managers, and other team members to support effective hiring practices that align with organizational needs.
The Hiring Coordinator provides the first impression of MPG while coordinating job applicant inquiries and the candidate pipelines, maintains accurate hiring records and databases, schedules and coordinates interviews, facilitates reference checks, and provides administrative support for recruitment efforts. This role serves as the primary point of contact for applicants throughout the hiring process, ensuring clear communication, timely follow-up, and a professional candidate experience and an overall value driven and professional experience for the candidates.
The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities while maintaining professionalism, and confidentiality.
This position is virtual. This position provides flexibility in scheduling while maintaining a commitment to meeting deadlines and key responsibilities.
Preferred Qualifications:
- Strong organizational and time management skills with attention to detail
- Exceptional attention to detail and ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Proficiency in Google Workspace (Docs, Sheets, Excel, Drive, Calendar), and ability to quickly learn new platforms (e.g., faxing apps, website CMS, newsletter software)
- Experience in hiring coordination, talent acquisition, or human resources support, preferably in a mental health, healthcare, or non-profit setting
- Independently motivated and collaborates meaningfully as part of a team
- Ability to adapt in a fast-paced environment, with iterative changes in processes
Key Responsibilities:
Candidate management:
- Manage job outreach and inquiries
- Receive and respond to employee position inquiries
- Initial screening of applicants to forward to Hiring Manager
- Create and organize applicant and candidate folders in Google Drive
- Manage, maintain, and organize the hiring database and digital folders for candidates
- Track candidate data and applicant status in hiring database
- Send regret letters to applicants that are rejected from interview process
Coordination of Schedules & Communication:
- Coordinate and communicate with Hiring Managers around end-to-end hiring process
- Schedule and coordinate interviews with candidates, leadership, supervisors, and/or other teams members (as applicable and directed)
- Coordinate and provide access to candidate information to interview participants
- Coordinate and track professional reference checks
- Support hiring process for Clinical Trainees (CT):
- Receive and forward CT position inquiries to CT Program Supervisor
- Track and manage the hiring spreadsheet and digital folders
Executive Assistant Support for Applicant Referral Generation
- Support Practice Owner to maintain accurate records of candidate referral and recruitment sources
Team Collaboration
- Work collaboratively with team members on divide administrative responsibilities as assigned
- Support updating, editing, and formatting of written processes/manuals for internal systems in collaboration with leadership and administration team
Additional responsibilities
- Provide coverage for other Admin team members as needed and appropriate
- Other duties determined by Leadership Team
*Responsibilities may change over the course of your employment
Qualifications:
- Education: High School Diploma or equivalent, Associate or Bachelor’s Degree preferred
- Experience in hiring coordination, talent acquisition, or human resources support, preferably in a mental health, healthcare, or non-profit setting
- Experience or familiarity with HR databases (i.e. Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), Professional Employer Organizations (PEOs) or candidate management platforms preferred
- Experience or familiarity with social media and employment recruitment platforms
- Strong organizational and time management skills with attention to detail
- Exceptional attention to detail and ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Proficiency in Google Workspace (Docs, Sheets, Excel, Drive, Calendar), and ability to quickly learn new platforms (e.g., faxing apps, website CMS, newsletter software)
- High level expertise and direct experience with Google Calendar and maintaining Google Sheets
- Ability to work independently while maintaining strong collaboration within a team environment
- Strong problem-solving, follow-through, and project coordination skills
- Comfortable handling confidential information with professionalism and discretion
- Experience with or interest in mental health, clinical practices, or healthcare systems is a plus
Employment Classification: Non-exempt part-time employee
Reports to: Director of Clinician Experience and Director of Operations
Position type: Administrative/Operations
Position compensation: $26.50 an hour at 20 hours a week
Position Location: New York State/Remote
Benefits:
- Unlimited Paid Time Off (PTO) per year, to use for vacation, personal needs, or physical or mental wellness time while maintaining job responsibilities.
- Paid Family Leave, 12 weeks at 67% pay up to the state weekly wage maximum
- MPG pays 50% of Employee FICA tax (7.65% of total income including Additional Compensation)
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Light to moderate lifting may be required, up to 15 pounds
- While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and phone
- Specific vision abilities are required to see a computer monitor
Working Conditions:
- Work from home location or from MPG’s office based on the needs of administrative and leadership teams
- Occasional travel to an office environment, meetings, events, and various functions as needed
- Additional evening or weekend hours may occasionally be required for emergencies or special projects
Maverick Psychotherapy Group values a diverse workforce and strongly encourages BIPOC, LGBTQIA+ identified people, immigrants, people of marginalized genders, women, people with disabilities, and formerly incarcerated people to apply. Maverick is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state, or federal laws
Please send cover letter and resume to cchristensen@maverickpsychotherapygroup.com