JOB OVERVIEW:
Harmony School is seeking a dynamic, highly organized, and multi-talented professional to serve as our Communications & Development Coordinator. This critical role acts as the central hub of our school community. By bridging daily front-office operations with proactive marketing, graphic design, digital communications, and fundraising event management, you will directly support our students, staff, and long-term sustainability. If you thrive in a vibrant environment where no two days are the same, this position is for you!
KEY RESPONSIBILITIES:
Front Office & Campus Operations
- Hospitality & Reception: Serve as the welcoming face of the school. Direct inbound phone calls, manage the visitor sign-in/out and security badge protocols, and handle incoming mail and packages.
- Daily Logistics: Update staff duty calendars. Record student attendance, process physical late slips in student folders, and maintain student records within the ALMA database.
- Student Support & Care: Provide administrative student support, administer basic first aid and medications (meticulously logging details), and offer emotional comfort to students as needed.
- Safety Compliance: Lead logistical aspects of emergency drills, taking immediate attendance checklists, using the megaphone, and securing the office building at closing.
Marketing, Public Relations & Graphic Design
- Brand & Creative Assets: Utilize graphic design skills to create logos, merchandise, and promotional print and digital materials (flyers, brochures, event programs, and banners).
- Digital & Social Media: Manage the school’s active social media presence (Facebook, Instagram, and YouTube). Construct and send routine email blasts and newsletters (In Harmony) via BigMailer.
- Website & Event PR: Maintain and update content on the school website (Meet Our Staff, Admissions, calendars). Write and distribute press releases to local media outlets.
- Outreach Events: Coordinate community display booths, prep interactive activities, organize logistics, attend events, and recruit teacher/parent volunteers.
Fundraising, Events & Database Management
- Salesforce Administration: Maintain accurate donor database records, log incoming funds, organize physical processing folders, and draft/issue formal donor thank-you letters.
- Campaign & Event Management: Serve as a driving operational force for five major fundraising events:
- Annual Golf Outing (August): Handle course coordination, sponsorships, collateral design, and rosters.
- Extravaganza (Sept/Oct): Manage committee planning, silent auction items, and bid materials.
- Giving Tuesday & Giving Day: Organize major digital campaigns utilizing social media, GiveLively, and BigMailer with real-time goal updates.
- Holiday Follies (December): Collect sponsorships, process program ads, and design event collateral.
- General Fundraising: Support all fundraising opportunities and coordinate 3rd party fundraising efforts.
- Grants & Reporting: Assist with grant writing, copy editing, proposal packaging, and reporting compliance as needed to support supplementary funding avenues.
General Professional Expectations
- Meetings & Professional Collaboration: Actively attend and participate in regularly scheduled staff meetings, in-service days, and school-wide collaboration events.
- Committee Participation: Participate in designated administrative, development, or strategic committees to support organizational alignment and progress.
- Timely Communication: Maintain responsive internal and external communications, ensuring all emails, phone calls, and direct inquiries are replied to within 24 hours.
- Professionalism & Standards: Model highly professional, collaborative, and clear written and verbal communication styles across all channels representing Harmony School.
- Adaptability: Perform other duties as assigned by the CFO, Operations Director, or administrative leadership to support the evolving needs of the school community.
PREFERRED QUALIFICATIONS:
The ideal candidate will have outstanding communication skills, administrative experience in an educational or non-profit setting, and proficiency in the following areas:
- Demonstrated successful marketing, fundraising and/or special events experience.
- Understanding of basic principles of fundraising, strong organizational and interpersonal skills, and excellent oral and written communication skills required.
- Bachelor’s Degree in a related field preferred.
- Two years work experience in nonprofit and fundraising preferred.
- First Aid & CPR certified.
- Experience with Microsoft Office, Google Suite, Adobe CS Suite, Canva, Salesforce, WordPress, email marketing, social media management.
HOW TO APPLY:
Please send a resume, a brief cover letter explaining why you are the perfect fit for this role, three professional references, and any design or writing portfolio samples to careers@harmonyschool.org. Position is open until filled.
ABOUT HARMONY SCHOOL (www.harmonyschool.org):
Since our inception in 1974, Harmony School has been dedicated to our mission of preparing pre-K through 12th-grade children from all income backgrounds to live in and contribute to a heterogeneous democracy. We are dedicated to the development of the whole student: we teach critical thinking and academic skills, nurture each student’s unique voice, all while promoting physical, social, emotional, and creative growth. Harmony School is a Cognia accredited school with a successful 50+-year history of serving thousands of children, and hundreds of students have graduated from our high school.