Kelly Science and Clinical FSP is currently seeking a Contracts and Grants Coordinator for a long-term engagement in Horsham, PA with one of our Global Pharmaceutical clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you may be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from. You may also be eligible for paid time off, including holiday, vacation, and sick/personal time.
Grants Duties:
- Process Totality Requests for Grants once fully execute LOA is completed
- Ensure supplier has an active supplier profile in Aravo and has registered for ACH electronic payment
- Process Check Requests in Ariba/Emarketplace procurement system
- Update Budget Tracking excel spreadsheet
- Assist with CME newsletter and build slides when necessary
- Work on outcomes reports as grants system allows
Contracts Duties:
- Prepare, review, input and oversee contract requests as well as provide timely updates to project owners within The US Medical Affairs Oncology organization. This individual will serve as the contracting department Subject Matter Expert (SME) and will be responsible for working with functional leads in providing guidance on necessary Statement of Work (SOW) requirements, contract related issues and provide support to Health Care Compliance (HCC) and Finance. Additional responsibilities may include creation of timelines for projected department requests, contract metric tracking, cross functional meeting attendance and the identification of process efficiencies.
- Works in conjunction with department leaders, Health Care Compliance and procurement teams to manage requests and ensure compliance. Management of agreement types may include: Consulting Agreements, Supplier Adds, Master Service Agreements, Confidentiality Disclosure Agreements, Third Party Vendor Advisory Board Agreements, Redline Advisory Board Agreements, Sponsorships, Registry Requests, Company Sponsored CRO agreements and Legal Advice Requests.
- Responsible for working with the US Medical Affairs Immunology finance partner to track accruals on a quarterly basis and provide oversight of HCC and Purchase Order close out activities.
Systems Utilized
- ARAVO
- EMC
- EMP (EMarketplace) -internal system
- Ariba (Legacy)
- Totality
- Lynx
- Accounts Payable System
- Ask GS
- Quest
- ReCAP
Contract Workflow Types Processed
- Consulting Agreements
- Consulting Agreement redlines
- Advisory Board Agreements
- Registry Agreements
- MSA Submissions
- CDA Submissions
- New Supplier Adds
- Sponsorships
- Legal Contracting Advice
Education(required):
- BA/BS or equivalent work experience
Experience:
- At least 3 + years of professional experience preferred.
- Pharmaceutical industry or healthcare related experience preferred.
- Ability to work effectively in cross function teams.
- Must demonstrate innovative spirit, problem solving skills, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision.
- Advanced Excel and strong MS Office, Teams and Zoom
- Knowing some accounting lingo is plus
- Previous working knowledge in the following systems preferred: ARAVO, EMC, EMP (EMarketplace), Ariba (Legacy), Totality, Lynx, Accounts Payable System,