Legal Secretary

W3Global • Full-time • Providence, RI, US • $60k - $75k / year • 8h ago

Our firm is seeking a highly organized and detail‑oriented Legal Secretary to provide direct administrative and legal support to multiple attorneys including at the Partner level. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast‑paced legal environment. We welcome candidates with diverse backgrounds and experiences who are committed to professionalism and client service.

Key Responsibilities

Manage the Partner's calendar, deadlines, and daily workflow
Draft, edit, and format legal documents (motions, pleadings, correspondence, agreements)
Prepare and file documents with Rhode Island state and federal courts (electronic and physical)
Organize and maintain case files, both digital and physical
Assist with client communication, scheduling, and intake
Coordinate meetings, travel, and internal communications
Support billing processes, including time entry and invoice preparation
Maintain confidentiality and handle sensitive information with discretion

Required Qualifications

3+ years of experience as a legal secretary or legal administrative assistant
Strong knowledge of legal terminology and Rhode Island court procedures, Connecticut and Massachusetts a plus.
Proficiency with Microsoft Office and legal case management software
Excellent written and verbal communication skills
Strong proofreading and document formatting abilities
Ability to manage multiple deadlines and prioritize effectively
High level of professionalism, discretion, and reliability

Preferred Qualifications