Role Overview
We have a great opportunity for someone to join us in a pivotal Executive Business Partner role, providing high-level support to the President and leadership team while helping drive effective companywide communication and engagement. The role will be responsible for executive administration, calendar and travel management, leadership communications, presentation development, office operations, facilities management and the planning and delivery of company events. The position will work closely with the President, leadership team and colleagues, as well as external partners and service providers to ensure effective executive support, consistent internal communications and the smooth running of head office operations.
Position Title: Executive Business Partner
Business area: Liquid Products
Division: Westway
Location: The Woodlands, Texas
Position Type: Full-time
Schedule: Office based
Business Overview
Westway Feed Products is North America’s largest manufacturer of liquid supplements for livestock. Additionally, we produce feed mill products, dried molasses and industrial products. The core concept of Westway’s business is to utilize co-products from other industries and convert them into safe, high-quality, cost effective, livestock feed supplements. While Westway’s primary ingredient for many of our products is molasses, we also incorporate other co-products. The concept of utilizing these co-products is the foundation of our sustainability platform. Today, Westway operates 22 production facilities across the United States, Canada and Mexico. Our geographic reach allows for products to be developed according to environmental and production system variations across the country.
Westway, a division within ED&F Man, is owned by Hartree Partners, LP a leading global merchant commodities firm facilitating the flow of energy, metals, agriculture, and environmental products across the full commodity supply chain, connecting producers and consumers. Hartree was founded in 1997, is jointly owned by senior management and funds managed by Oaktree Capital Management, LP, and employs around 5,000 individuals worldwide.
Key Accountabilities:
- Manage calendars for the President and leadership team across time zones, prioritizing requests and resolving scheduling conflicts.
- Coordinate executive correspondence, approvals, meetings and follow-ups, including agendas, pre-reads and action tracking.
- Arrange domestic and international executive travel, including flights, accommodation, ground transport and itineraries.
- Manage executive expenses, cost allocations and corporate card reconciliations, ensuring compliance with company policies.
- Support leadership projects and initiatives, maintaining progress trackers and using AI and workflow tools to improve efficiency.
- Develop and edit companywide communications, including leadership announcements, newsletters, intranet updates and all-hands content.
- Draft executive correspondence, presentations, talking points and remarks, and coordinate communications supporting organizational change initiatives.
- Manage internal communications across all four regions, ensuring frontline and office-based employees remain informed and engaged.
- Develop presentations for leadership meetings, business reviews, customer engagements and parent company reporting.
- Manage head office reception, visitor arrangements, building access and day-to-day office operations, including facilities, supplies and meeting rooms.
- Manage office vendors, service contracts and budgets, coordinating health, safety and emergency procedures with HR and HSE.
- Plan and deliver leadership meetings, offsites, training sessions, customer visits and company events, managing budgets, suppliers and logistics.
- Coordinate customer entertainment and business hospitality in accordance with company gifts, hospitality and anti-bribery policies.
- Coordinate head office employee onboarding, including workspace, building access and equipment, in partnership with HR and IT.
- Identify opportunities to improve executive support, internal communications and office operations through effective organization, problem-solving and technology.
Skills and Experience:
- 5+ years of experience supporting senior executives, with a background in executive administration, internal communications and office management.
- Bachelor's degree in Communications, English, Journalism, Business Administration or a related field preferred.
- Strong written and verbal communication skills, including executive correspondence, companywide communications and change management messaging.
- Demonstrated experience managing executive calendars, travel, expenses, office operations, facilities and vendor relationships.
- Experience planning and coordinating leadership meetings, corporate events, customer visits and companywide functions.
- Experience within agriculture, food, energy, chemicals, manufacturing or commodity trading industries is preferred.
- Experience supporting leadership teams within larger group structures and communicating with frontline or multi-site workforces is advantageous.
- Strong organizational, project management and interpersonal skills, with the ability to manage competing priorities and build effective relationships across all levels of an organization.
- Sound judgment, discretion and professionalism, with the ability to handle confidential information and sensitive business matters.
- Advanced proficiency in Microsoft PowerPoint, Outlook and Excel, with strong Word skills and familiarity with presentation design and AI productivity tools.
- Familiarity with procurement systems, vendor management and corporate gifts, hospitality and anti-bribery policies is preferred.
- Service-oriented, proactive and flexible approach, with the ability to work fully on-site and accommodate occasional early mornings, evenings and business events.
- Relevant professional qualifications, such as Certified Administrative Professional (CAP), Certified Meeting Professional (CMP) or a communications credential, are advantageous.
We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.
Our Offer
We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.
Our Westway Values
Integrity, Accountability, Teamwork, Passion for Service, Business Insight
Westway’s values guide our pursuit of providing a safe and rewarding environment for our employees while helping our customers to thrive.
Our Commitment
We are committed to maintaining a work environment where all employees are treated with dignity and respect. We provide equal opportunities to all qualified applicants without regard to race, colour, sex, gender, age, religion, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender identity or expression, genetic information or any other characteristic protected by applicable law.
We are willing to make any reasonable adjustments throughout our recruitment process.
To apply you must have the right to work for the provided location.
