Company Overview
NOVAGOLD is a pure-play gold company focused on advancing the Donlin Gold project in Alaska, which is owned 60% by NOVAGOLD and 40% by Paulson Advisers LLC and certain of its affiliates through Donlin Gold Holdings LLC.
Donlin Gold is projected to be the largest single gold mine in the United States. The project is distinguished by its exceptional scale, high-grade open-pit mineralization, long mine life, significant exploration potential, and location in Alaska, a well-established U.S. mining jurisdiction. Donlin Gold is situated on private land designated for mining under agreements with Alaska Native landowners Calista Corporation and The Kuskokwim Corporation, with whom the project has built long-standing relationships. These relationships are complemented by extensive community engagement and support throughout the Yukon-Kuskokwim region.
For more information, please visit the company's website: www.novagold.com.
Role Overview
NOVAGOLD is seeking a detail-oriented, organized and discreet Corporate Paralegal / Legal Assistant to provide administrative and legal support to the General Counsel and Deputy General Counsel & Corporate Secretary, providing day-to-day support on securities and regulatory filings, including Section 16 reporting, NYSE and SEC compliance, contract review and management, corporate recordkeeping, and oversight of NOVAGOLD’s document management system. This role requires strong attention to detail, organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Safety
Comply with legal obligations and NOVAGOLD’s safety policies and procedures. Cooperate with supervisors, coordinators and managers on management of safety issues, including compliance with any instructors. Intervene as necessary, to ensure the safety of others in the workplace. Provide safety leadership by always setting a good example.
Key Responsibilities and Duties
Securities and Regulatory Filings
- Prepare, review and file Section 16 reports on EDGAR for directors and executive officers, and maintain the related tracking for Section 16 insiders.
- Monitor and track insider transactions, equity award grants and Rule 10b5-1 trading plans in coordination with Finance, HR and outside counsel.
- Assist with the preparation and filing of other SEC reports and forms, including Forms 8-K, 10-Q, 10-K, proxy statements, and registration statements.
- Support compliance with NYSE listing requirements, including required notices, certifications and annual affirmations.
- Help maintain a calendar of SEC, NYSE and other regulatory deadlines and proactively follow up with stakeholders to ensure timely completion.
Corporate Secretary and Governance Support
- Assist in preparing agendas, board and committee materials, minutes, resolutions and written consents for the Board of Directors and its committees.
- Support logistics for board meetings and the annual shareholders' meeting.
- Maintain minute books, stock records, corporate seals, bylaws, charters and other governance documents.
- Maintain corporate entity records for the Company and its subsidiaries, including officer and director rosters, good standing certificates, registered agent information and annual report filings with state agencies.
- Assist with director and officer questionnaires and independence determinations.
Contract Review and Management
- Conduct first-level review of routine commercial agreements, such as NDAs, vendor agreements, services agreements and amendments, flagging key issues and deviations from Company standards for attorney review.
- Prepare redlines, summaries and contract abstracts, and maintain templates.
Document Management and Recordkeeping
- Oversee the Company's legal document management system, including organization, access controls, naming conventions, version control and retention.
- Ensure executed agreements, corporate records and filings are properly indexed, stored and retrievable.
- Administer the records retention policy and assist with legal holds and document preservation as directed by the General Counsel.
- Identify opportunities to improve legal department workflows, systems and processes.
Other Corporate Legal Support
- Assist with litigation support, subpoenas, regulatory inquiries and responses as needed.
- Support M&A, financing, equity plan administration and other transactions, including due diligence, closing checklists and closing sets.
- Assist with trademark, intellectual property and licensing records, and with insurance (including D&O) renewals as needed.
- Perform other duties as assigned by the General Counsel and Corporate Secretary.
Qualifications
- 5+ years as a corporate paralegal or legal assistant.
- Working knowledge of SEC reporting requirements and EDGAR filing, familiarity with corporate governance practices and corporate secretarial functions.
- Experience reviewing commercial contacts.
- Experience with document management systems.
- Experience supporting M&A, financing or other transactional matters.
- Experience with EDGAR filing agent platforms.
- Paralegal certificate or related education is helpful but not required.
Skills & Abilities:
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and deadlines with limited supervision.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to learn and effectively use legal document management, contract management, and other business systems.
- Sound judgment and demonstrated ability to maintain confidentiality.
- Collaborative, responsive, and comfortable working with individuals across different levels of an organization.
Work Location & Travel
- Hybrid role – 1-2 days in the Salt Lake City Office per week
- Minimal travel required: less than 10%
