Primary Duties & Responsibilities:
- The incumbent will assist in the implementation of communications strategies targeting key internal and external stakeholders with the goal of promoting the research profile and major activities of the Physics Department. Specifically, the incumbent will support efforts in the following areas:
- Digital communications – primary responsibility for website content management and website content creation such as news briefs, feature stories, and photography.
- Research website support – assist faculty fellows with updates/redesigns of websites and equip them to maintain their research websites
- Communications liaison – circulate news about department activities to Arts & Sciences and other University communicators for inclusion in publications such as the Ampersand and the Record.
- Social media – primary responsibility for Physics social media strategy to increase unit visibility and engagement; manage existing channels as needed and/or provide content to university channels.
- Alumni communications – assist as needed with alumni newsletters and mailings.
- Event publicity – plan and manage event publicity and related efforts to extend the on-campus visibility and community outreach of Physics.
- Proactively engage with EPS and MCSS department faculty and staff to stay informed about new scholarly activities, outreach efforts, accomplishments, and programmatic initiatives. Assist and support other departmental staff on communications-related duties as needed.Coordinate with the A&S Communications team and assist in the production and execution of a variety of communications efforts and interact and collaborate with a range of colleagues from other units.Strategy and content management
- Assist in the development, implementation, and evaluation of comprehensive communications strategies that target internal and external audiences, including prospective and current students, staff, faculty, community partners, potential donors, and peer institutions.
- Cultivate, write, and disseminate stories across communication platforms for maximum impact. Gather information on current scholarly activities and programmatic initiatives. Solicit student and alumni testimonials.
- Create visually appealing content for electronic and digital distribution, including posters, flyers, and fact sheets.
- Connect department stakeholders with campus resources or external vendors as needed.
- Track metrics and regularly evaluate effectiveness of communications to refine efforts.
Digital Communications
- Assist in website content management as needed, including any necessary content development.
- Develop and manage assigned projects such as newsletters and email marketing for internal and external audiences.
- Plan and funnel content to other Arts & Sciences and WashU websites and digital channels.
- Assist and support departmental staff on duties related to digital communications as needed.
- Create content for social media channels to increase unit visibility and high engagement
- Coordinate event publicity and related efforts to extend campus visibility and community outreach: print materials, social media campaigns, video, advertising, and other marketing efforts.
Office Administration
- Create correspondence/documents as needed for faculty. Distribute mail twice a day. Coordinate the emailing of the Newsletter and Event Notices. Maintain notices on bulletin boards. Meet and greet all visitors and direct them accordingly.
- Maintenance – Report Electrical, Plumbing, HVAC and Elevator issues. Card Access – Coordinate card access and distribution of cards. Keys – Document the distribution and return of keys. Telephone – Add/Remove Telephone lines as necessary – Report Problems. Interfaces with the two custodians to react to varying needs. Coordinates Special Cleaning services such as carpet and blind cleaning.
- Room Scheduling Coordinator: Common Area Scheduler and Referee for Seminar Room, Faculty Room, Conference Rooms, Visitor Offices.
- Track and order office supplies, as well as special orders for faculty, students and events.
Other
- Perform other duties as assigned
Required Qualifications:
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Work Experience:
Relevant Experience (5 Years)
Skills:
Detail-Oriented, Editorial Design, Editorial Writing, Email Blasts, Graphic Design, Methodical Problem Solving, Multitasking, Oral Communications, Service Oriented, Teamwork, Website Management, Written Communication
Preferred Qualifications:
- Bachelor's degree in communications, journalism, or related field
- Previous experience in journalism, marketing and/or communications
- Prior experience in an academic setting working with faculty, administrators and students
- Experience in translating complicated topics for a general audience
- Strong skills in website and social media management
- Outstanding analytical, organizational, and problem-solving abilities
- Outstanding interpersonal and written/verbal communications skills
- Exhibit energy, vision, initiative, creativity, tolerance for ambiguity, sound judgment, and tact
Preferred Qualifications
Education:
Bachelor's degree
Compensation Grade
G08-H
$21.17 - $27.00 / Hourly
