What’s the role?

Are you looking for a role in which you can showcase your ability & willingness to help support and partner with individuals across multiple teams, cultures and levels? The newly created Chemicals and Products organization is one of Shell’s growth businesses where you can be part of an exciting team and have the opportunity to demonstrate a breadth of your technical and administrative capabilities.

You will provide Executive level support the US Gulf Coast Business Management General Manager who also holds the title of President, Shell Chemicals, LP, with regional as well as global reach, ensuring day-to-day operations run smoothly through excellent and proactive administrative support. You also play an important role in creating a positive, high energy, vibrant working environment. This role would provide back up support to the SVP Gulf Coast as well as support teams under the Business Management GM.

Amongst others, the below activities are carried by any level of PA and will vary in complexity depending on the Leader supported. Such a role is a flexible resource; as such, dimensions may not be fixed and project scope will vary based on organizational agenda and experience level of individual.

Agenda and Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;
Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);
Organizing/coordinating events in/outside Shell offices e.g. for social events, conferences, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;
Visitor arrangements – making arrangements for visitor(s) at the office, which includes preparing the agenda, organising site access, greeting and escorting the visitor(s);
Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;
Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website;
General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or office

What We Need From You –

Must have legal authorization to work in the US on a full-time basis for anyone other than current employer.
Bachelor’s degree preferred
At least 3 years of relevant working experience, preferably within a similar industry
Ability to multi-task, set priorities, work independently, efficiently, and manage high workload to tight timelines is critical.
Restricted/Sensitive information to be treated with a high degree of confidentiality.
Professional, flexible, proactive, and tactful attitude is essential.
Excellent interpersonal, communication and team working skills while face to face and via email/IM/phone, with the ability to establish positive relationships at all levels.
Eye for detail when completing tasks
Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence and events.
Experience in corporate/global and cross-cultural environments required.
Advanced computer literacy in various applications, activities and programs (ex: Microsoft Office, Outlook & Outlook Calendar, SharePoint, Microsoft Teams, Skype, Concur, Corporate Travel, etc.).
Excellent English language skills.

Company Description

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible. We have expertise in exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential…

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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