Circlepoint is a Team of professionals comprised of environmental analysts, communication specialists, designers, project managers, principals, and executive leaders that provide integrated strategic environmental planning and communication engagement services for various transportation, land use, and water markets throughout California. We are unique because we are a small boutique firm that delivers big results with a passionate team that shares a common purpose to help communities and environments thrive. Our Team takes pride in our commitment to diversity, equity, and inclusion in the workplace and within the communities that we serve.

Our Services

NEPA Documentation
CEQA Documentation
Environmental Analysis
Public Engagement
Marketing
Creative
Interactive

Our Markets

Water
Transportation
Sustainability
Land Development
Health
Energy
Other

Position Summary

At the direction of the Project Manager, Senior Associate, and Associate, the Project Coordinator implements day-to-day project tasks. This may include drafting written materials, research, database maintenance, coordination of logistics for public meetings, social media, and surveys. The Project Coordinator strives to deliver excellent customer service to internal teams, vendors and clients. Project Coordinators take direction on resource allocation to develop strong time management skills and works within time constraints and budgets of projects.

Location: Oakland, CA or Orange, CA area

Job Responsibilities

Writing and Graphics

Write competently in a variety of styles
Draft press releases and display ads
Draft newsletter and website content
Draft social media content
Draft tables, charts, and simple graphics
Draft reports that document public meetings, including open house reports and action item reports
Draft reports for social media and media buy campaigns
Understand the relationship between text and design
Meet company quality and consistency standards

Meeting and Logistics

Locate and confirm meeting site and arrangements
Coordinate technical needs for virtual meetings
Rent meeting equipment and assemble meeting supplies
Coordinate and assist in the production of all meeting materials
Prepare and place display ads and meeting announcements
Implement meeting set-up and break-down
Assist with running virtual meetings
Assist with documentation and follow-up

Research and Documentation

Coordinate mailing list creation, revisions, and maintenance
Support project documentation
Draft and implement surveys
Draft materials and questionnaires for stakeholder interviews
Obtain census or other demographic information

Product Production

Ensure quality and accuracy of information in specific products
Coordinate with project vendors
Coordinate product development with guidance from the Project Manager
With direction, plan and implement large mailings

Other General Duties

Assist in the maintenance of project files and organization
Monitor information lines and website comments and draft responses for review
Monitor social media channels and coordinate responses as needed
Develop an understanding of team needs and expectations, and begin to anticipate those needs
Attend and participate in team meetings
Maintain 90% utilization

Job Requirements

Degree in communication, journalism, planning, environmental studies, or related field
Strong customer service orientation
Experience in proactive public outreach
Strong communication and presentation skills
Competent business and public information writer
Proficient in Microsoft Office Suite and some skills with Adobe programs
Strong organization and time management skills
Produce high quality work in a timely and efficient manner
Valid driver’s license and a clean driving record
Travel during work day, at nights, and on weekends to public meetings and events, typically 1-2 times per month
Physical demands include ability to lift and carry meeting and event supplies up to 20 pounds, typically to and from vehicle and event location
Work environment is office setting and occasional work at public events

Circlepoint jobs

Communications Project Coordinator