ADMINISTRATIVE SUPPORT SPECIALIST

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Administrative Support Specialist to join our team, to support the environmental restoration program at Travis AFB, CA.

Job Duties & Responsibilities

Communicate scientific or technical information by telephone, in written form, email, and in person
Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports
Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
Demonstrate a high level of proficiency in the use of the English Language in oral and written format
Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
Provide quality control for work products and resolve any issues identified
Coordinate/create project documentation that complies with business rules and governing standards
Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
Incorporate all comments and submit the newsletter to the Government upon approval
Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
Consolidate information to prepare a weekly quad chart containing items of importance

Requirements

Key Qualifications

U.S. Citizenship is required.
Knowledge and Competencies
Office communication, verbally or in written format
Meeting preparation, coordination, and execution
Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator
Time management
Strong Communication Skills: Excellent verbal and written communication skills
Software: Proficiency using MS Office Suite Applications, SharePoint, and Adobe Acrobat
Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously

Experience & Education

Experience
Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent
At least five (5) years of experience in administrative work with an Associate's Degree
At least three (3) years of experience in administrative work with a Bachelor's Degree
Education: A minimum of a High School Diploma or equivalent is required

Physical Requirements

Ability to stand, walk, and sit for long periods of time
Ability to talk or hear, both in person and by telephone
Ability to use hands to handle or feel objects or controls and reach with hands and arms
Regularly required to stoop, kneel, bend, crouch
Ability to lift up to 25 pounds

Benefits

Compensation, Benefits & Perks

Compensation Range: $60k-80k
Competitive compensation packages (states not required to list range) or salary range - $minimum - $mid-point (only in states required)
Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned!
Discretionary bonus
*Medical, Dental, and Vision Insurance with health care concierge
*Employer provided Short-Term & Long-Term disability
*Employer provided Life insurance
*Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
*Generous PTO plus 11 paid holidays
Traditional & Roth 401(k) options with fully vested employer match
Tuition reimbursement & professional development
Employee referral program
Employee discounts
Employee Assistance Program (EAP)
Pet insurance discount
Applies only to full-time employees
BB&E is an Equal Opportunity Employer and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

BB&E Consulting Engineers and Professionals jobs

Administrative Support Specialist