Open for immediate hire. Schedule may be coordinated with candidate in consideration of meeting/event times and may vary week to week.

We are seeking a highly organized, proactive, and detail-oriented Creative Operations Coordinator to support executive leadership in a fast-paced, community-focused organization. This role is ideal for someone who enjoys juggling priorities, anticipating needs, and helping executives stay focused, prepared, and effective.

The Creative Operations Coordinator will support a mix of creative, administrative, operational, and logistical tasks. Responsibilities include coordinating schedules and communications, assisting with project and event logistics, and supporting visual content creation through photography and related creative production. Duties are varied and may evolve over time.

We place heavy emphasis on decorum and candidate’s ability to communicate professionally, kindly, and with discretion with everyone from CEOs to community members.

Key Responsibilities

Work may include but not be limited to:

Event and commercial photography using professional camera equipment in manual mode, and lighting systems
Obtaining quotes from a variety of entities, such as insurance, vendors, and suppliers
Social Media tasks such as, planning content, writing captions, choosing hashtags, pulling reports, posting, and placing ads
Proofreading of writing including flyers, posts, short client content, emails
Checking work product before it is sent to client, making sure client instructions have been followed and any requested edits were incorporated
Collecting information from a variety of sources, reorganizing, and formatting for newsletters or other communication
Inputting and formatting information in newsletter platforms
Compiling and formatting information
Directing small businesses to resources and answering their questions
Agenda writing and posting
Maintain calendars, schedule meetings with multiple entities and send Google Calendar invites
Creation and maintenance of filing systems
Creation and maintenance of organizational systems and processes
Onboarding new clients including setting up files, obtaining insurance certificates, filling out forms and organizing documents
Tracking and finding RFPs
Research vendors and suppliers and determining best options
Event coordination including scheduling, creating and monitoring the vendor application processes, performing outreach, vetting vendors, collecting paperwork, responding to questions, and writing event schedules, and promotional content
Reading and understanding content necessary to put together emails, captions, or newsletter content
Build and maintain excellent client relationships

Required Skills and Qualifications

Bachelor’s Degree in relevant field and minimum of 3 years related professional experience OR minimum of 5 years related professional experience.
Ability and willingness to learn and apply new information, systems, and tasks including learning disability access rules for documents and understanding print specifications such as file types and margins
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and shifting priorities
Professional written and verbal communication skills and ability to use decorum at all levels.
Ability to work independently and problem solve
Comfortable interacting with small business owners, vendors, clients, community members, and dignitaries
Ability to read, understand, and accurately follow instructions
Reliability and follow through
Ability to work occasional evenings or weekends for events
Proficiency with Google Workspace including Google Docs, Sheets, Calendar, and Drive
Outstanding customer service and hospitality mindset

Additional Requirements:

Must have valid CA Driver’s License and clean driving record.
Must be able to lift 10-20lbs and walk/traverse long distances outdoors (e.g. moving from store to store in a business district)

Preferred Experience

Experience supporting executives in a small business, nonprofit, or public-facing organization
Familiarity with event coordination or community-based work
Our company covers a wide range of marketing, video production, social media, communications, and event work, primarily for government agencies and NGOs. Prior experience working in any of these industries is a plus.
Bilingual in Spanish, Vietnamese, or Mandarin
Skills in the Adobe Creative Suite and Canva
Experience with creating user friendly websites in Squarespace or similar platform
Ability to write blogs
Knowledge of San José
Experience with photography, videography, or lighting equipment
Experience with newsletter platforms such as MailChimp, Constant Contact, or Squarespace Email Campaigns
Experience with social media advertising and analytics
Familiarity with event permitting or vendor coordination
Experience working with small businesses, downtown districts, nonprofits, or public agencies

About Ani & Cat LLC:

Ani & Cat LLC is a rapidly growing full service marketing and business development firm based in San Jose, CA. Our clients include governmental agencies, nonprofit community organizations, and private businesses.

Mission Statement

Our company’s mission is to forge connections; whether that’s a new customer connecting to a restaurant they’ve never visited before, a citizen connecting on a deeper level with their own city, or two businesses connecting to form a mutually beneficial and productive partnership. We are always looking towards the next best thing, taking the tried and true methods we know have worked in the past, and applying them in creative ways using the technology of today.

Values

Client Commitment: We develop and foster relationships that contribute to the economic growth of our clients.
Integrity: We seek to uphold the highest standards of integrity in all of our actions.
Supportive Citizenship: We strive to be outstanding and supportive citizens in the communities in which we live and work.
Quality: We deliver outstanding services and unrivaled quality standards in our digital media that, together, deliver an exceptional value to our clients.
Respect for All: We value our people, our clients and our communities and we encourage their growth and development.
Innovation: We strive to be curious and continuously look towards our next goal.

Ani & Cat LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Ani & Cat LLC jobs

Creative Operations Coordinator