Project Coordinator (Marketing & Operations)

Location: Remote (Pacific Time preferred)

Company: 1000WATT

Reports to: Marketing & Operations Leadership

About 1000WATT

1000WATT is a creative agency focused exclusively on the housing industry. We work with real estate brokerages, startups, technology companies, MLSs, and associations to build better brands through strategy, marketing, and design.

Our team blends deep industry expertise with creative execution. We are a small, collaborative group that values clarity, accountability, and high-quality work. We operate with a high degree of trust and autonomy, and we are looking for someone who thrives in that environment.

Role Overview

We are seeking a highly organized, proactive Project Coordinator (Marketing & Operations) to support cross-functional initiatives across marketing, membership, and internal operations.

This role is ideal for someone who:

Works independently and takes initiative

Communicates clearly and confidently with internal teams, freelancers, and occasionally clients

Enjoys managing systems, workflows, and details

Is comfortable shifting between execution, coordination, and administrative support

You will be a key operational partner, helping ensure that work moves forward smoothly, deadlines are met, and internal processes are well supported.

Compensation

The salary range for this role is $65,000–$75,000 annually, depending on experience, demonstrated capabilities, and alignment with the role’s core responsibilities. This position is scoped as a coordination and operations support role.

Key Responsibilities -

Marketing & Communications Operations

Core Responsibilities

Prepare, schedule, and send email campaigns using Customer.io (CIO)

Manage email lists, tagging, imports, and platform hygiene

Maintain email templates and best practices documentation

Monitor and respond to the marketing inbox

Execute pre-planned social media posts across LinkedIn, Instagram, and YouTube

Track engagement metrics and basic analytics

Manage LinkedIn newsletter content and publishing

Support website updates including blog posts, forms, landing pages, and content edits (WordPress/Webflow)

Stretch Responsibilities

Contribute to improving email or social workflows and automation

Support new campaign or landing page builds in Webflow

Project & Workflow Coordination

Core Responsibilities

Set up, maintain, and manage projects in Asana

Track timelines, approvals, and deliverables across marketing initiatives

Coordinate with freelancers and internal team members

Support weekly marketing meetings (agenda preparation, notes, follow-ups)

Ensure assets move through review and approval processes efficiently

Stretch Responsibilities

Identify and recommend process improvements for project workflows

Membership & Product Operations

Core Responsibilities

Monitor and respond to the 1000WATT membership inbox

Manage member onboarding, cancellations, billing issues, and refunds

Send welcome emails and manage user setup

Support webinar and event logistics (Zoom setup, staff invites, live support)

Upload and manage content in Kajabi, including thumbnails and downloads

Moderate membership community access and content posting

Assist with product or event launch coordination

Stretch Responsibilities

Support video editing, uploads to Vimeo, and basic media management

Internal & Administrative Support

Core Responsibilities

Maintain PTO and holiday calendars and update Asana accordingly

Organize internal servers and shared files

Proofread internal and member-facing communications

Share product updates and releases with internal staff

Provide general administrative support as needed

Stretch Responsibilities

Support internal documentation and SOP creation

Assist with additional operational initiatives as the team evolves

Required Skills & Experience

Core Requirements

3+ years of experience in a coordination, operations, marketing, or administrative role

Strong organizational and time-management skills

Excellent written and verbal communication

Ability to work independently in a remote, small-team environment

Comfort being client-facing when needed

High attention to detail and strong follow-through

Technical Experience

Asana or similar project management tools

Email marketing platforms (Customer.io, Mailchimp, or equivalent)

CMS platforms (WordPress, Webflow)

Familiarity with Kajabi, Zoom, Vimeo, and social media platforms

Nice to Have

Experience in an agency, startup, or small business environment

Interest in branding, marketing, and residential real estate

1000WATT

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