Project Coordinator (Marketing & Operations)
Location: Remote (Pacific Time preferred)
Company: 1000WATT
Reports to: Marketing & Operations Leadership
About 1000WATT
1000WATT is a creative agency focused exclusively on the housing industry. We work with real estate brokerages, startups, technology companies, MLSs, and associations to build better brands through strategy, marketing, and design.
Our team blends deep industry expertise with creative execution. We are a small, collaborative group that values clarity, accountability, and high-quality work. We operate with a high degree of trust and autonomy, and we are looking for someone who thrives in that environment.
Role Overview
We are seeking a highly organized, proactive Project Coordinator (Marketing & Operations) to support cross-functional initiatives across marketing, membership, and internal operations.
This role is ideal for someone who:
- Works independently and takes initiative
- Communicates clearly and confidently with internal teams, freelancers, and occasionally clients
- Enjoys managing systems, workflows, and details
- Is comfortable shifting between execution, coordination, and administrative support
You will be a key operational partner, helping ensure that work moves forward smoothly, deadlines are met, and internal processes are well supported.
Compensation
The salary range for this role is $65,000–$75,000 annually, depending on experience, demonstrated capabilities, and alignment with the role’s core responsibilities. This position is scoped as a coordination and operations support role.
Key Responsibilities -
Marketing & Communications Operations
Core Responsibilities
- Prepare, schedule, and send email campaigns using Customer.io (CIO)
- Manage email lists, tagging, imports, and platform hygiene
- Maintain email templates and best practices documentation
- Monitor and respond to the marketing inbox
- Execute pre-planned social media posts across LinkedIn, Instagram, and YouTube
- Track engagement metrics and basic analytics
- Manage LinkedIn newsletter content and publishing
- Support website updates including blog posts, forms, landing pages, and content edits (WordPress/Webflow)
Stretch Responsibilities
- Contribute to improving email or social workflows and automation
- Support new campaign or landing page builds in Webflow
Project & Workflow Coordination
Core Responsibilities
- Set up, maintain, and manage projects in Asana
- Track timelines, approvals, and deliverables across marketing initiatives
- Coordinate with freelancers and internal team members
- Support weekly marketing meetings (agenda preparation, notes, follow-ups)
- Ensure assets move through review and approval processes efficiently
Stretch Responsibilities
- Identify and recommend process improvements for project workflows
Membership & Product Operations
Core Responsibilities
- Monitor and respond to the 1000WATT membership inbox
- Manage member onboarding, cancellations, billing issues, and refunds
- Send welcome emails and manage user setup
- Support webinar and event logistics (Zoom setup, staff invites, live support)
- Upload and manage content in Kajabi, including thumbnails and downloads
- Moderate membership community access and content posting
- Assist with product or event launch coordination
Stretch Responsibilities
- Support video editing, uploads to Vimeo, and basic media management
Internal & Administrative Support
Core Responsibilities
- Maintain PTO and holiday calendars and update Asana accordingly
- Organize internal servers and shared files
- Proofread internal and member-facing communications
- Share product updates and releases with internal staff
- Provide general administrative support as needed
Stretch Responsibilities
- Support internal documentation and SOP creation
- Assist with additional operational initiatives as the team evolves
Required Skills & Experience
Core Requirements
- 3+ years of experience in a coordination, operations, marketing, or administrative role
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to work independently in a remote, small-team environment
- Comfort being client-facing when needed
- High attention to detail and strong follow-through
Technical Experience
- Asana or similar project management tools
- Email marketing platforms (Customer.io, Mailchimp, or equivalent)
- CMS platforms (WordPress, Webflow)
- Familiarity with Kajabi, Zoom, Vimeo, and social media platforms
Nice to Have
- Experience in an agency, startup, or small business environment
- Interest in branding, marketing, and residential real estate
