Job Title: Human Resources Coordinator

Department: Human Resources

Location: Onsite, York, UK

Hours Per Week: 37.5

Schedule: Days, Monday – Friday

Summary

The HR Coordinator provides administrative support to the HR team, coordination of HR activities and is the first point of contact for the UK HR team, including but not limited to general HR policy queries, the full range of transactional activities such as calculating holiday entitlement and logging and monitoring sickness absence, annual leave and other leave.

Responsibilities

Perform HR administrative and transactional tasks including support with payroll and associated changes
Accurate and timely maintenance and updating of HR database and performance appraisal system and advising accordingly
Lead on managing and monitoring the general HR mailbox and action as appropriate (with support from the HR Generalist and HR Director where appropriate)
Accurate and timely management of all HR transactions including annual leave, sickness absence, other leave and any contractual changes ensuring accurate feed through to payroll
Liaising with third party providers eg. health cover, insurance, pension
Employee onboarding and offboarding and ensuring all associated processes are fully compliant eg. PORTW
Support HR Generalist with notetaking and support in employee relations cases
Support HR Generalist with HR induction of new starters
Support in Company audits as and when required
Lead on the coordination of learning and development activities UK with global support as and when required
Provision of on-site support for US Talent team
Support the global Talent Acquisition team with UK campus and community engagement initiatives through attendance of on-site career events and other candidate engagement opportunities
Maintain up to date knowledge of UK career opportunities and Global Talent Acquisition processes
Ensure sufficient stock of recruitment materials for campus events
Lead on the design, coordination and scheduling of UK employee newsletter
Support with compilation of global employee newsletter partnering with relevant operational and HR personnel
Coordination of UK employee engagement activities
Administration of employee recognition schemes with global support as and when required including managing UK initiatives
Support HR Generalist with HR policy review and guidance / employee schemes
Lead on UK Apprenticeship Levy activities ensuring funds are leveraged appropriately
Lead on coordination of work experience (external students / pupils) and community events to promote the brand
Support the business as and when required with employee Training Files (individual Training Files are a line manager responsibility)
Undertake research to support project work and data tasks as and when required
Coordination of projects in partnership with HR Generalist, ensuring they stay on track and all contributors are up to date with actions
Support with HR responsibilities under GDPR
Ensuring all HR processes, communications, systems and storage of information is GDPR compliant, taking corrective action where necessary
Ensuring all activities are executed in line with accrediting agency and standards relevant to ACM
Some of the above activities may extend to US/IN/SG support where not already stated*
Any other duties commensurate with the level of the role as directed by HR Director, EU & APAC or VP, Human Resources

Required Qualifications

Minimum 5 GCSE’s grade C or above (or equivalent) including English and Mathematics.

Preferred Qualifications

Exceptional customer service skills
High levels of integrity and judgement due to potential confidential nature of activities
Strong prioritisation and organisational skills
High standards of written and verbal communication with exceptional attention to detail
Good level of IT literacy
Strong interpersonal skills
High levels of accountability and ownership
Solution-focused with the ability to work independently to problem solve
Flexible, adaptable and responsive with the ability to re-prioritise to meet the needs of the business and support with a wide variety of HR activities during times of pressure
Continuous improvement mindset
Broad business awareness with a good understanding of operational interdependencies
Sound knowledge of basic UK employment law and principles of DEI
Desire to learn and expand knowledge and knowledge-share with wider HR team
CIPD Level 5 or working towards

Physical Requirements

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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Human Resources Coordinator