The Adrian Dominican Sisters are currently seeking a Full Time Administrative Assistant to assist the Chapter/Mission Prioresses Office (Congregation Leadership Team) in managing the administrative aspects of the office by maintaining financial information, preparing reports, drafting communications, recording and distributing meeting minutes, electronic filing, answering phones and other related duties.

Who we are: The Adrian Dominican Sisters Chapter Prioresses are dynamic mission driven women who hold leadership roles within the Adrian Dominican Sisters Congregation. In this role you will provide direct office support to three Prioresses who manage the affairs of nearly 145 Adrian Dominican Sisters carrying out their missions across the United States. Come see what we are all about at https://adriandominicans.org/Employment

Hours: 8am - 4:30pm, Monday - Friday. Occasional weekend hours may be necessary for special events (specifically there are four annual meetings that occur on the weekends when attendance is required), some flexing shifts based on need. Some travel required.

Pay: 16.50 - 17.00/hr.

Why choose us?

We have an exceptional benefit package that includes: At a very low cost to you if you chose - medical, dental and vision insurance. We pay for: short/long term disability, life insurance, 403(b) retirement plan, paid time off (14 days a year or more!) holiday pay, bereavement pay, jury duty pay, competitive wages and yearly pay increases.
Our Leadership is supportive and thoughtful and will help you develop professionally.
Working for the Adrian Dominican Sisters Congregation is a unique opportunity! You are not just an employee, but a Partner in Mission working alongside women who are mission driven and devoted to the common good and making a difference!

Responsibilities

Manage Chapter Office and maintain membership files and listings, financial and budget records and inventory.
Maintain appropriate information for Office of Information (e.g. assembly, Mission Council minutes, etc.) and send to the Office of Information.
Assist in planning and organizing Chapter events, meetings and celebrations.
Maintain office filing system and coordinating with Congregation Database Administrators.
Process contacts directed to office phone and/or email.
Prepare outgoing mail and sort incoming mail.
Assist with monthly newsletter as requested.
Update listings of Chapter, Mission Council and Mission Group membership, as well as congregation directories
Prepare forms for changes in residence, ministry, Mission Groups, and transfers from/to Catherine of Siena Mission Chapter and other Mission Chapters.
Manage Durable Power of Attorney (DPOA) and other pertinent information from Emergency Medical, Finance and Home forms for Chapter membership.
Prepare welcome information for new members.
Upon the death of a sister, assist the Chapter Prioress in (1) making necessary phone calls to obtain and communicate information about wake/memorial/funeral arrangements and (2) distributing personal items to designated offices
Distribute, log and file individual and Mission Group annals

Requirements

Education: Must have high school diploma; college level education is preferred.

Experience: Two to three years of office administration experience required.

Knowledge, Skills, And Abilities

Good communication, computer and organization skills.
Proficiency in the use of Microsoft Office suite applications, social media, and virtual technology (Zoom, Webinars, Canva, etc.).
Ability to initiate and carry out projects.
Ability to maintain confidentiality.
Must be self-motivated, flexible, and adaptable.
Flexibility assisting 3 members of the Chapter leadership and Sister members spread across 4 time zones.
Must be comfortable working with elderly population and patient when assisting with technology needs.

Physical: Must be able to sit for long periods of time, able to move from location to location on campus, must be sighted and capable of hearing. Annual flu vaccine required for this position.

Other related titles: Clerical Assistant, Administrative Office Assistant, Office Assistant, Receptionist, Executive Assistant, Office Clerk, Office Coordinator.

Adrian Dominican Sisters

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Administrative Assistant - Full Time