ADMINISTRATIVE ASSISTANT
DEVENS, MA
100% onsite
The pay for this position ranges from $24.00 to $26.45 per hour.

Project Description:

Reporting to the Executive Director of Downstream PD Network and Director of Biologics Bioassay CoE, this individual will be responsible for general administrative support to the local Biologics Development employees (approximately ~100 staff) in Devens, MA.
Support of 2 Executive Directors and respective organizations:
- Calendar, Travel & Expense Management.
- Functional Area Org Chart Ownership.
- Ownership/upkeep of Functional Area Org distribution lists.
- Organizational based announcements.
- Tracking/Consolidating promotions & new hire, work anniversary information.
- Tracking/Consolidating administrative roll-ups as needed.
- Communications Support (Input into newsletter, HR dates, etc.)
- Active member of BD Administrative Coordination Team, BD Buzz & BD Culture Team.
- Coordination of on-site/off-site meetings, events, town halls and leadership level functional area meetings.
- Administrative follow-up, roll-up as needed from functional LT meetings/actions.
- Special assignments as needed in BD.
- Support of multi-area/large meetings as prioritized by BD functional area head.
- Provide back-up support to cross-Biologics Development assistants.
Site Based Responsibilities
- Support on-site executive/LT visitors (Escort, register in visitors watch, update badging, allocate space, etc.)
- Project Manage site-based leadership team meetings & follow-ups (monthly).
- Active member/participant of BD and any site applicable admin team.
- Site distribution list ownership.
- Site based announcements.
- Site e-time coordinator.
- Upkeep/procurement of site-based office supplies.
- Support of BD culture/social events.
- Support of central area/pantry related facility work orders (as needed).
- Support of large on-site meeting events/tours/visitors.
- Support of site-based seating/onboarding support (Support of seating assignment, general "how to”).
- Site Survey Support (as needed).
- Support BD Data Management (upkeep of lists, initiatives, tracking, etc.)

Required Skills:

Requires a high school diploma or its equivalent with 4-7 years (intermediate) experience in the field or in a related area (regulatory/compliance-based) environment is desirable.
Strong PC experience required including MS Office Outlook, Calendar, Word, PowerPoint, Excel and Sharepoint.
Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
Must be proficient in various Client systems (or willing to learn rapidly) (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint) and other office tools (Office365, Calendar, email and audio/ video conferencing).
Detail oriented with excellent oral and written communication skills.
Adapts easily to new learning situations, can establish priorities, is very proactive, reliable, and accountable, and works with minimal supervision.
Must have strong interpersonal skills and collaborate with internal/cross-functional assistants.
Must have a good work ethic, be proactive and accountable.

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Catherine: catherine@alphaconsulting.com

ALPHA'S REQUIREMENT #24-00049
MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

Alpha Consulting Corp.

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