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Join Our Team!

Position: Administrative Assistant

Location: Axiom Properties, Lincolnshire Il

Pay Range: $60,000-$80,000 depending on experience

Do you love helping people, staying organized, and keeping a busy workplace running smoothly?

Do you thrive in a fast-paced setting where every day brings something new?

If so, you may be the perfect fit for our Administrative Assistant role!

We’re looking for someone who leads with integrity, works with confidence, and brings a positive, solutions-focused attitude to everything they do. You’ll support our leaders, partner with teams across the company, and help create a smooth, welcoming experience for employees, investors, vendors, and guests.

This role matters.

You’ll keep our operations sharp, our communication clear, and our culture strong.

What You’ll Do

Support Our Leaders

Learn the work styles, priorities, and needs of the Executives you support.
Manage complex calendars with accuracy and care.
Communicate with stakeholders inside and outside the company.

Keep Our Office Running Smoothly

Answer and direct calls from the main line.
Coordinate meetings and logistics.
Prepare reports, organize documents, and support special projects.
Manage office supplies, mail, and vendor relationships.

Work With Our Corporate Teams

Collect weekly reports and distribute them to Executives.
Help prepare and send quarterly financial statements.
Assist with tax-season tasks and document uploads.
Help create our employee newsletter and support our culture programs.
Support planning for company events and celebrations.

Support Our Properties

Help tenants and prospects who call with questions.
Assist with badges, marketing materials, and property-related forms.

Help Strengthen Investor Relations

Build positive relationships with Investors.
Prepare and organize important documents.
Coordinate signatures and communication.
Support our Investment Management System with updates, reports, and troubleshooting.

What You Bring

High integrity and strong confidentiality.
A calm, confident presence—especially during high-pressure moments.
Strong communication skills in writing and in person.
Curiosity, initiative, and resourceful problem-solving.
Comfort with technology and learning new tools quickly.
Ability to manage details, deadlines, and relationships with care.
Bonus: Notary Public or DocuSign experience!

What We Offer

Opportunity for professional growth through training programs
401(k) with company match up to 4% and fully vested upon participation
Medical, dental & vision insurance
Short-term and long-term disability insurance
Employee rent discount
Employer-paid group life insurance
Voluntary life insurance
Paid time off
Tuition reimbursement
Employee Assistance Program
Allstate supplemental insurance
Vet Pet Insurance
Employer-paid virtual telehealth program
Holiday pay – 6 company-wide holidays and 3 flexible holidays
Employer HSA monthly contribution

Why You’ll Love Working Here

You’ll join a team that values integrity, service, teamwork, and growth.

You’ll have leaders who believe in your potential and want you to shine.

You’ll help build a workplace that feels organized, supportive, and full of possibility.

If you’re excited to grow, eager to support others, and ready to make a big impact—we can’t wait to meet you.

#hc220821

Axiom Properties, Inc.

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Administrative Assistant