Description

This is for someone who is excited about learning all aspects of HR - talent, payroll, benefits administration, employee relations, employee communication, workers comp, etc, and wants to dip their toes in all of the different functions of a Human Resource team. This role is for someone who is meticulous and detail oriented in their work with a passion for supporting those who make a difference for kids every day.

Requirements

Responsibilities

Compliance & Reporting

Monthly Benefits Reconciliation with all benefits vendors in our recon system and communicate with carriers any discrepancies
Licensure Compliance and Reporting
Prepare Reports for End-of-Year Audit, Equity Reporting, Personnel reporting - other regular reports as necessary
Support with 403b administration - EPARs, downloading invoices and uploading them biweekly in line with payroll administration
Bulk documentation upload into HRIS for all employee documents to ensure compliance - offer agreements, transcripts, background check results, employee change forms, stipends, onboarding packets, etc.
Complete all Employee Change Forms and ensure they are signed in a timely manner by employees

Substitute Pool

Manage current Daily and Long-Term Substitute postings in ATS for all geographies
Maintain active substitute pool numbers for each pool
Review applications, screen, and onboard all new substitutes across the state
Write offer letters for all new substitutes
In collaborations with the AD, meet regularly with DoOs to check-in on substitutes
In collaboration with AD, facilitate in-person and virtual substitute onboardings / trainings
Create centralized system to show active substitute pool and keep all stakeholders (DoOs, People Ops, Talent Team, Principals, and HoSs) in the loop

Talent Acquisition & Onboarding New Staff

Support AD of Talent Acquisition & Retention in hiring and onboarding all Teachers, Teaching Fellows, and Ops staff for KDCP, KPUE, and KPMS
Review all New Hire paperwork and verify I - 9 documentation for completeness, marking new hires active in HRIS
Support with the roll out of KIPP Connectors program for all geographies (next year)
Cultivation calls (maybe names we’ve gathered from career fairs or other community events)
Monthly engagement newsletter to be sent to prospects
Manage social media pages - Instagram & LinkedIn
Attend events and manage KIPP NC table and collateral

Administrative Work

Manage all hr@kippnc.org communication
Manage all talent@kippnc.org communication
Manage all cert@kippnc.org communication
In collaboration with MD of Talent & People Operations, write all stipends for all roles throughout the organization
In collaboration with Talent Managers and AD, write all referrals bonus letters for staff
Monthly, collect invoices for benefits carriers, reconcile, breakout for Finance and send to the appropriate Finance Team member
Updating Applicant Tracking System (ATS) including posting jobs, removing jobs, moving people through stages
With support from the MD of Talent & People Ops, complete Cultural Exchange Teacher paperwork for all geographies

Team Responsibilities

Attend daily morning stand-ups
Attend and participate in weekly one-on-ones (O3) with manager
Be present in schools when necessary for work, for team meetings, or when asked

Payroll - All Company Codes

Documentation
Reconciliation every 2 weeks for all company codes
duties and responsibilities may change as needs of the team and organization shift

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[2025 - 2026] Talent and People Operations Specialist