Production Coordinator

Our client, a live brand storyteller presenting to physical and digital audiences is looking to hire a Production Coordinator to join their Baltimore team. The Production Coordinator will support the Higher Ed team create world-class live events and experiences for universities that inspire, educate, and motivate their communities.

Job Description:

Event Management

Create and oversee production documents including onsite agendas, show flow, contact lists and production schedules over multiple projects.
Take client meeting notes.
Manage and communicate onsite changes.
Order and manage shipping information for project materials and supplies prior to show.
Archive post-show digital assets for internal filing and marketing purposes.
Book and manage onsite production team travel – coordinating hotel rooming lists, ground transportation, reservations and flight booking over multiple projects.

Budgeting

Assist Producers with budget & vendor management.
Generate purchase orders for external vendors.
Assist with final reconciliation.
Archive estimates within client folders.

Onsite Expectations

Manage onsite Production Assistants, ensuring daily tasks are executed on time on budget.
Talent management onsite – assisting with rehearsals.

Marketing

Execute planned social media posts and newsletters.
Keep newsletter distribution lists updated.
Pull and distribute metrics on social media posts and newsletters to Higher Ed leadership team.
Manage and organize team digital folders.

Team Support

Provide Higher Ed leadership team with administrative support.
Assist Higher Ed leadership team with travel booking and expenses.

QUALIFICATIONS

2-3 years as a Production Assistant or Coordinator
Strong organizational skills and attention to detail.
Clear, active communication in email, written and verbal.
Confident decision-making skills.
Genuinely curious with a desire to learn about the business of live event storytelling.

Salary: 65-75K

Benefits

Hybrid -2-3 days in office

Clarity Recruiting

New Jobs

Production Coordinator