We create world-class live events and experiences for universities that inspire,
educate, and motivate their communities wherever they are. Whether the launch of
multibillion dollar fundraising campaigns, marking historic milestone
anniversaries, or rolling out visionary platforms to introduce new leaders, we
strive to push imaginations to the limit and drive progress for our clients.
Our agency helps many of the best- known brands in the world–including General Motors, Grant Thornton, Merck, PepsiCo, Samsung and Subway–share their stories–live–with every
audience that matters.
Our mantra and battle cry is Challenge Everything. We are united in our belief
that the best ideas are those that challenge expectations, seize people’s
attention and disrupt the status quo.
We are fueled by a culture of wicked smart, slightly rebellious individuals
who have come together at our agency from a spectacular array of backgrounds and
past experiences. Together they are the embodiment of our challenger ethos.
Headquartered in New York City, we have offices in London, Sydney, Stockholm,
Singapore, Baltimore, Washington DC, Detroit, Baltimore, Dubai, Mumbai, and San
Francisco.
Event Production
• Event Management & Documents:
- Create and oversee production documents including but not limited to onsite agendas, show flow, contact lists and production schedules over multiple projects.
- Take client and internal meeting notes.
- Manage and communicate onsite changes.
- Order and manage shipping information for project materials and supplies prior to show load-in.
- Archive post-show digital assets for internal filing and marketing purposes.
- Book and manage onsite production team travel – coordinating hotel rooming lists, ground transportation, reservations and flight booking over multiple projects.
- Assist Producers with budget & vendor management.
- Generate purchase orders for external vendors and freelancer.
- Assist with final reconciliation.
- Archive estimates within client folders.
Onsite Expectations
- Manage onsite Production Assistant(s), ensuring daily tasks are executed on time on budget.
- Talent management onsite – assisting with rehearsals, keeping comfort level at top of mind.
- General production support as needed.
Other Duties
- Assist RFP team – schedule meetings and collect presentation assets, all
- in collaboration with Business Development and Production team members.
- General production support as needed.
- Higher Ed Team Marketing
- Ability to execute planned social media posts and newsletters.
- Keep newsletter distribution lists updated and clean.
- Pull and distribute metrics on social media posts and newsletters to Higher
- Ed leadership team.
Team Administration
- Provide Higher Ed leadership team with administrative support, as needed.
- Assist Higher Ed leadership team with travel booking and expenses.
- Manage and organize team digital folders.
QUALIFICATIONS
- 2-3 years as a Production Assistant or Coordinator
- Strong organizational skills and attention to detail.
- Clear, active communication in email, written and verbal.
- Confident decision-making skills.
- Desire to learn and teach others in best practices.
- Can-do attitude and will see projects through to completion.
- Genuinely curious with a desire to learn about the business of live event storytelling.
