Administrative Assistant

Accounting, Tax, & Advisory Services

Temp to Hire!

$22.00-$25.00 per hour

Monday-Friday, 8:00am-5:00pm

Columbus, Ohio (onsite)

What the position offers:

What you’ll be doing:

Open & scan mail - confirmations
Assisting with mass mailings of confirmations - helping to fold, postage, and prep for send off
DocuSign back up
Unclaimed property tax mailings
Helps with schedules/calendars
Maintaining the portal (coming soon)
Chat bot needs maintained
Booking of conference rooms
Bringing in lunches orders & confirms - set up lunch / clean up lunches/ watch for delivery
Quarterly newsletter (Power points, Word & Excel)
Plans parties/events/meetings/activities/weekly lunches (ordering, set up, clean up)
Assist OMP and other leaders with expense reports
Help OA with receipts for purchases made
Completing inventory & ordering of supplies
Act as back up at the office when short staffed (vacations)
Working with vendors and best practices for the onshore team
Handles onshore equipment repair calls
Ship items USPS and UPS including maintaining postage in the machine and updates (repairs)
Key fobs- activates and deactivates key fobs for those coming into the office onshore group
Inventory-stock fridge, snacks, etc.
Greet visitors- UPS, drop offs, etc.
Back up scanning work, typing, mass mailings, etc.
Provides support for 7 advisory leaders of the firm (travel, expenses, calendars)
Assist with Tax Admin tasks during peak filing periods
Assist DPSG team - engagement letters as needed

Who we’re looking for:

Bachelor’s degree preferred
Three (3) or more years of administrative experience required
Professional services firm experience preferred
Intermediate level of proficiency in Microsoft Office Suite required (no advance knowledge needed)
Ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail
Advanced or expert in computer skills: Word, Excel, Outlook, & PowerPoint. Experience in Peoplesoft database recommended
Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
Possesses superior customer service skills. Displays independent judgment, finesse, and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills and a meticulous attention to detail
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Team player who is willing to help out as needed

**Send qualified resumes to vshields@dawsoncareers.com!**

Dawson