POSITION TITLE: Development & Marketing Associate

REPORTS TO: Library Director

FLSA STATUS: Full-time, Non-Exempt (37.5 hours/week)

DATE: May 2026

RATE OF PAY: $22.00–$26.00 per hour

APPLICATION: Send cover letter and resume to director@ovidlibrary.org by June 22, 2026

Position Summary

The Development & Marketing Associate works closely with all areas of fundraising and public relations to support the Library Director and Programming Specialist.
Provides administrative, marketing, and public relations support to meet the needs of library patrons and the organization.
Coordinates key projects related to donor development, communications, and fundraising efforts.

Distinguishing Features

Executes project management duties in support of marketing and communications activities.
Provides high-quality customer service and assistance to donors in person, by phone, and through correspondence.
Manages special projects as assigned and provides administrative support for development and marketing initiatives.

Job Requirements

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer (approximately 50%).
Ability to lift up to 50 pounds.
Periods of standing to lead groups, present information, and give reports (approximately 20%).
Ability to reach, squat, and climb (approximately 20%).
Walking (approximately 10%).
Valid driver’s license required.

Education and Experience

Any combination of education and experience that provides the required skills and knowledge for successful performance will be considered. Typical qualifications include:

Education

Bachelor’s degree in English, Public Relations, Business, Marketing, Social Work, or a related field, OR equivalent professional experience.

Experience and Qualifications

Proficiency with databases, Google Workspace, and Microsoft Office Suite or equivalent software.
Proficiency with social media platforms and WordPress.
Demonstrated proficiency with Canva or Adobe Express.
Knowledge of professional and ethical standards for fundraising.
Demonstrated track record of successful project management.
Minimum of two years of related work experience.

Skills

Ability to maintain confidentiality of fiscal and other sensitive information and records.
Ability to work effectively and collaboratively as part of a small team.
Friendly, courteous, and professional demeanor.
Willingness to engage patrons of all ages and backgrounds.
Strong written and verbal communication skills.

Physical Activity

Occasional lifting of boxes of books and storage materials.

Duties and Responsibilities

Development Support (45%)

Support key volunteers working on development campaigns.
Manage administrative functions of the development program and assist with donor stewardship and cultivation activities.
Support volunteer committee communications, patron services, and customer service related to fundraising activities.
Assist in preparing funding proposals, solicitor reports, gift tables, and other materials supporting fundraising efforts, particularly for Capital Campaign and Annual Fund initiatives.
Assist in managing stewardship projects related to capital and annual giving, including mailings, emails, press releases, articles, agency reports, invitation lists, recognition gifts, and sponsor materials.
Draft written materials including correspondence, fundraising appeals, newsletter articles, and related communications.
Help identify and cultivate prospective donors in Corporate and Annual Giving areas.
Manage proofreading, distribution, and deadlines for donor listings in an accurate and timely manner.
Assist with fundraising and special events, including invitation management, design, production, and attendee follow-up.
Work collaboratively with volunteer committees, staff, and community partners as appropriate.
Ensure a donor-centered approach in all communications and assist with cross-departmental communication efforts.

Marketing & Public Relations (55%)

Meet bi-weekly with the Programming Specialist to review upcoming programs and events.
Prepare flyers and promotional materials for library events and programs.
Post flyers and announcements on social media and distribute information to schools, community organizations, elected officials, and community partners.
Create weekly advertisements for the local newspaper.
Promote library programs and events through social media, email marketing, and community outreach.
Design and publish a bi-weekly e-newsletter with content provided by staff members.
Update and maintain website content on a continual basis to highlight services, programs, and community information.
Prepare weekly mass emails promoting programs, services, and new collection materials.
Maintain and organize the library’s collection of digital photographs.
Communicate with program participants regarding class registrations, materials, and cancellations.
Provide feedback and suggestions to the Programming Specialist regarding programs and community interests.

Edith B Ford Memorial Library

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Development & Marketing Associate