POSITION TITLE: Development & Marketing Associate
REPORTS TO: Library Director
FLSA STATUS: Full-time, Non-Exempt (37.5 hours/week)
DATE: May 2026
RATE OF PAY: $22.00–$26.00 per hour
APPLICATION: Send cover letter and resume to director@ovidlibrary.org by June 22, 2026
Position Summary
- The Development & Marketing Associate works closely with all areas of fundraising and public relations to support the Library Director and Programming Specialist.
- Provides administrative, marketing, and public relations support to meet the needs of library patrons and the organization.
- Coordinates key projects related to donor development, communications, and fundraising efforts.
Distinguishing Features
- Executes project management duties in support of marketing and communications activities.
- Provides high-quality customer service and assistance to donors in person, by phone, and through correspondence.
- Manages special projects as assigned and provides administrative support for development and marketing initiatives.
Job Requirements
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer (approximately 50%).
- Ability to lift up to 50 pounds.
- Periods of standing to lead groups, present information, and give reports (approximately 20%).
- Ability to reach, squat, and climb (approximately 20%).
- Walking (approximately 10%).
- Valid driver’s license required.
Education and Experience
Any combination of education and experience that provides the required skills and knowledge for successful performance will be considered. Typical qualifications include:
Education
- Bachelor’s degree in English, Public Relations, Business, Marketing, Social Work, or a related field, OR equivalent professional experience.
Experience and Qualifications
- Proficiency with databases, Google Workspace, and Microsoft Office Suite or equivalent software.
- Proficiency with social media platforms and WordPress.
- Demonstrated proficiency with Canva or Adobe Express.
- Knowledge of professional and ethical standards for fundraising.
- Demonstrated track record of successful project management.
- Minimum of two years of related work experience.
Skills
- Ability to maintain confidentiality of fiscal and other sensitive information and records.
- Ability to work effectively and collaboratively as part of a small team.
- Friendly, courteous, and professional demeanor.
- Willingness to engage patrons of all ages and backgrounds.
- Strong written and verbal communication skills.
Physical Activity
- Occasional lifting of boxes of books and storage materials.
Duties and Responsibilities
Development Support (45%)
- Support key volunteers working on development campaigns.
- Manage administrative functions of the development program and assist with donor stewardship and cultivation activities.
- Support volunteer committee communications, patron services, and customer service related to fundraising activities.
- Assist in preparing funding proposals, solicitor reports, gift tables, and other materials supporting fundraising efforts, particularly for Capital Campaign and Annual Fund initiatives.
- Assist in managing stewardship projects related to capital and annual giving, including mailings, emails, press releases, articles, agency reports, invitation lists, recognition gifts, and sponsor materials.
- Draft written materials including correspondence, fundraising appeals, newsletter articles, and related communications.
- Help identify and cultivate prospective donors in Corporate and Annual Giving areas.
- Manage proofreading, distribution, and deadlines for donor listings in an accurate and timely manner.
- Assist with fundraising and special events, including invitation management, design, production, and attendee follow-up.
- Work collaboratively with volunteer committees, staff, and community partners as appropriate.
- Ensure a donor-centered approach in all communications and assist with cross-departmental communication efforts.
Marketing & Public Relations (55%)
- Meet bi-weekly with the Programming Specialist to review upcoming programs and events.
- Prepare flyers and promotional materials for library events and programs.
- Post flyers and announcements on social media and distribute information to schools, community organizations, elected officials, and community partners.
- Create weekly advertisements for the local newspaper.
- Promote library programs and events through social media, email marketing, and community outreach.
- Design and publish a bi-weekly e-newsletter with content provided by staff members.
- Update and maintain website content on a continual basis to highlight services, programs, and community information.
- Prepare weekly mass emails promoting programs, services, and new collection materials.
- Maintain and organize the library’s collection of digital photographs.
- Communicate with program participants regarding class registrations, materials, and cancellations.
- Provide feedback and suggestions to the Programming Specialist regarding programs and community interests.