Navarro Research and Engineering is recruiting for an Executive Assistant in Richland, WA.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client's success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA, and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. The Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).

Under limited supervision, you will provide a variety of highly complex secretarial and administrative functions in support of the Navarro-ATL Strategic Interface Organization to ensure smooth, timely, and efficient operations. Your professional demeanor will be the first to greet guests while supporting general administrative and specific human resource interface, labor relation, communication and strategic integration duties. You must be able to work independently on projects from conception to completion and must be able to work to meet deadlines with the ability to manage a variety of activities and/or confidential business or personal matters with discretion. You will be part of a close team of fun and energetic professionals that aim to go above the status quo in solutions.

Responsibilities:

Under minimal supervision, performs a variety of highly complex secretarial and administrative functions in support of management and staff
Successfully complete crucial aspects of assigned deliverables with a hands-on approach that facilitates the Executive or Senior Manager's ability to effectively lead the organization
Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgement
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion
Duties performed require extensive knowledge and application of departmental and company policies, and procedures and the ability to exercise a wide latitude of personal judgment while maintaining sensitivity of confidential business or personal information
Independently manages multiple tasks and responsibilities with competing priorities and deadlines, screens and prioritizes communications from external and internal sources, and organizes and maintains administrative processes
Prepares and issues quality and timely correspondence, reports, and presentation materials to ensure products contain zero defects before delivery
Uses initiative and judgment during manager's absence to see that matters requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager's absence
Updates and maintains information in databases, establishes and maintains department records, files; tracks expenditures; prepares status reports and charts as requested
Supports meeting requests, and coordinates the department's or manager's interface with other personnel, company organizations, clients, and external groups
Prepares travel and training requests; makes and confirms travel and other arrangements for conferences and business trips; compiles expense reports and requests reimbursement for expenditures as appropriate
Provides continuous effort to improve office operations and streamline work processes and works cooperatively and jointly with all levels of management and staff to provide quality customer service
Supports managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, etc
Inventories office supplies and places orders.
Supports creation of templates, posters, other marketing/communications materials
Supports in event and meeting planning activities, including Hanford Site tours.
Supports writing and/or editing and obtain concurrence on communications materials, including employee messages, reports, presentations, newsletter articles for internal and external publications, social media posts, news releases, etc.
Assists in coordinating and creating internal and external webpage content.

Requirements

Minimum Qualifications:

High School diploma and 5 years directly related experience, or equivalent combination of education and experience
Proficient in Microsoft Office Suite and Adobe tools
Excellent written and verbal communication skills

Preferred Qualifications:

High School diploma and 10 years directly related experience, or equivalent combination of education and experience
Experience as a Hanford Contractor administrative support provider
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.

EEO Employer/Vet/Disabled

Annual Salary Range (based on full-time 40 hours per week)

Grade 6: $50,825 - $64,075

Grade 7: $56,000 - $70,600

Grade 8: $61,600 - $77,700

The grade level offered to the selected candidate will be based on business needs and the candidate's education, training, and/or relevant experience.

In accordance with the Navarro Research and Engineering, Inc (Navarro) salary determination process, Navarro takes into consideration the level of assigned job duties and responsibilities and the candidate's education, training, and/or experience relative to internal peers and the external labor market. A candidate's salary history will not be used in compensation decisions.

Benefits

Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits*; 401(k) retirement savings plan with employer match; life and accidental death and dismemberment (AD&D) insurance; vacation/sick/holiday pay*.

Based on eligibility rules

Navarro Research and Engineering

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