COA Administrative Clerk - Part Time Council on Aging Administrative

Clerk- Part Time Union: UPSEU - Part Time, 19 hours per week Hourly

Range: Grade B - \$22.2015-\$29.1202 Department: Council on Aging

General Description: The Administrative Clerk is the primary support

position for all department staff and the Director. The position is

responsible for the website, social media, and e-newsletter

communications with the community. The position also supports programs

and events by assisting the Outreach Coordinator and the Volunteer

Coordinator in creating advertisements and flyers, promoting programs

and events, ordering supplies for programs and events, and helping to

set up for and sometimes run programs and events. Primary Essential

Functions: The essential functions or duties listed below are intended

only as illustrations of the various type of work that may be performed.

The omission of specific statements of duties does not exclude them from

the position if the work is similar, related, or a logical assignment to

the position. Provides customer service in person, by phone, by email

and by other means as necessary. Monitors and assists office volunteers.

Supports the Outreach Coordinator and the Volunteer Coordinator in

planning and preparing for programs and events as needed. Assists the

COA Administrative Assistant in preparing daily Meals on Wheels head

counts and delivery lists for the next day as needed. Manages and

maintains the COA?s presence on the town website and social media

venues. Creates flyers and advertisements for various programs and

events held by the department. Creates and circulates the weekly

e-newsletter. Prepares and processes sign-up sheets for various

programs. Enters monthly events and statistics into My Senior Center

database. Performs clerical support work for the Director and staff

including various correspondence, notes, notices, memos, agendas,

reports, or other similar materials. Provides assistance to town

residents including answering questions and responding to inquiries

pertaining to programs and services. Obtains appropriate information

from and enrolls clients in various programs provided by the department.

Collects and posts program fees. Seeks and prepares proposals for small

department projects. Performs research projects utilizing Google and

other search engines. Assists in maintaining the dignity closet.

Position is a mandatory reporter. As such, the employee in this position

is responsible for reporting any suspicions of elder neglect or abuse.

Performs similar or related work as required as assigned by the COA

Director. Education and Experience: High School diploma or equivalent,

with one (1) to three (3) years of clerical experience. Municipal

Experience Preferred, Specific Council On Aging/Senior Center Experience

highly preferred. Proficient in Microsoft Office and Google Suite.

Town of East Longmeadow

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