COA Administrative Clerk - Part Time Council on Aging Administrative
Clerk- Part Time Union: UPSEU - Part Time, 19 hours per week Hourly
Range: Grade B - \$22.2015-\$29.1202 Department: Council on Aging
General Description: The Administrative Clerk is the primary support
position for all department staff and the Director. The position is
responsible for the website, social media, and e-newsletter
communications with the community. The position also supports programs
and events by assisting the Outreach Coordinator and the Volunteer
Coordinator in creating advertisements and flyers, promoting programs
and events, ordering supplies for programs and events, and helping to
set up for and sometimes run programs and events. Primary Essential
Functions: The essential functions or duties listed below are intended
only as illustrations of the various type of work that may be performed.
The omission of specific statements of duties does not exclude them from
the position if the work is similar, related, or a logical assignment to
the position. Provides customer service in person, by phone, by email
and by other means as necessary. Monitors and assists office volunteers.
Supports the Outreach Coordinator and the Volunteer Coordinator in
planning and preparing for programs and events as needed. Assists the
COA Administrative Assistant in preparing daily Meals on Wheels head
counts and delivery lists for the next day as needed. Manages and
maintains the COA?s presence on the town website and social media
venues. Creates flyers and advertisements for various programs and
events held by the department. Creates and circulates the weekly
e-newsletter. Prepares and processes sign-up sheets for various
programs. Enters monthly events and statistics into My Senior Center
database. Performs clerical support work for the Director and staff
including various correspondence, notes, notices, memos, agendas,
reports, or other similar materials. Provides assistance to town
residents including answering questions and responding to inquiries
pertaining to programs and services. Obtains appropriate information
from and enrolls clients in various programs provided by the department.
Collects and posts program fees. Seeks and prepares proposals for small
department projects. Performs research projects utilizing Google and
other search engines. Assists in maintaining the dignity closet.
Position is a mandatory reporter. As such, the employee in this position
is responsible for reporting any suspicions of elder neglect or abuse.
Performs similar or related work as required as assigned by the COA
Director. Education and Experience: High School diploma or equivalent,
with one (1) to three (3) years of clerical experience. Municipal
Experience Preferred, Specific Council On Aging/Senior Center Experience
highly preferred. Proficient in Microsoft Office and Google Suite.
