We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

We are currently seeking a Coordinator that will provide support to the EVP, Controller. The ideal candidate will come from music or entertainment or a large corporation, and have previous experience supporting one or more senior level executives. This role requires exceptional attention to detail, great organizational skills, the ability to liaise with the EVP's direct reports and support with projects, meet critical deadlines and to juggle multiple priorities in a fast-paced environment, and being comfortable with regularly exercising discretion and independent judgment on important matters. No task is too small and no challenge too great. A “can-do” attitude is essential. This position will work in Santa Monica, CA on a Hybrid work schedule (Monday-Thursday in office).

How You’ll CREATE

Primary Responsibilities
- Arrange meetings and conference calls via telephone and email
- Cover phone lines and manage/update calendars
- Coordinate and prioritize incoming verbal and email requests
- Book travel, accommodations, & car services
- Work closely with other executive assistants and occasionally cover their phone lines
Manage the office
- Exercise discretion when patching calls, rolling calls, and interrupting meetings
- Proactively prepare the executive for meetings
- Order and set-up food service for meetings
- Promptly address any IT issues
Handle administrative duties
- Process travel & entertainment expenses
- Create and send grammatically/punctually correct internal/external company communication
- Archive and organize emails by topic and keep apprised of ongoing deals
- Create and maintain presentations and other projects as assigned
- Track vacation for salaried employees
- Order office supplies, make restaurant reservations, and approve expenses
Team support duties
- Work closely with the Corporate Development and Strategy Team on various projects (including the monthly newsletter)
- Coordinate cross-functional communications between teams (internal and external)

Bring your VIBE

BA in Business, Accounting, Finance, Music or related degree
3-5 years experience in a support capacity, beyond traditional administrative duties, in a large corporate or global organization
Minimum 3 years of experience supporting an EVP or other high-level executive with discretion and confidentiality
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Leadership
Ability to interact comfortably and effectively with employees of companies we do business with
Self-motivated, curious, proactive, resourceful, and able to anticipate needs
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Experience in supporting Finance teams (accounting, controller, M&A) is a plus
Bilingual, English/French is a plus, not required

Perks Playlist

Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

Variety of ways to prioritize much-needed time away from work including:
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Company Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$54,200 - $82,940

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Universal Music Group

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