Ad Operations Coordinator

Almost Friday Media • Full-time • Los Angeles Metropolitan Area, US • 2w ago

About Almost Friday Media:

Almost Friday Media is a rapidly growing digital media company that builds comedy-forward content brands across social, podcasting, YouTube, and newsletter. We're known for our unique brand voice, fast-paced culture, and ability to authentically connect with Millennial and Gen Z audiences.

Role Overview:

We are looking for an ultra-organized and detail-oriented Ad Operations & Campaign Coordinator to support our Director of Account Management and sales team in delivering seamless advertising experiences across our content ecosystem. This role sits at the intersection of creative operations, campaign logistics, client communications, and internal task management. You will play a vital role in keeping ad campaigns on track, client materials organized, and reporting outputs polished and timely.

Key Responsibilities:

Campaign Operations

Enter and maintain branded campaign data across internal systems (Asana, Google Sheets, Branded Campaign Trackers).
Build and manage campaign timelines from post-signature through completion.
Populate live tracking links for all social and podcast campaigns.
Support scheduling and inventory audits for current and upcoming ad campaigns.
Draft client-facing campaign calendars and trackers derived from Asana inputs.

Ad Performance & Reporting

Use Sprout and other analytics platforms to gather post performance metrics.
Work cross-functionally to compile client-facing campaign recap decks.
Maintain an internal glossary of brand guidelines, logos, ad copy, and talking points.
Send podcast air checks and live ad links to brand clients.

Podcast Ad Trafficking

Manage ad copy trafficking for podcast partners.
Serve as point of contact for brand materials related to AFM’s podcast advertising.
Ensure up-to-date documentation of promo codes, copy, logos, banners, and formatting guidelines.

Package Fulfillment & Brand Gifting

Receive and organize incoming brand shipments.
Coordinate sizing information and fulfillment logistics for in-house talent.
Manage merch and product flow for shoots and sponsored content.

Workflow & Communication Support

Ensure internal task management tools are accurately maintained on a daily basis.
Hold stakeholders accountable to documentation and reporting responsibilities.
Support the Account Management and Sales teams with scheduling, organization, and communication support as needed.

Qualifications:

1–3 years of experience in ad operations, campaign coordination, project management, or a similar role.
Familiarity with project management tools (Asana, etc.).
Highly proficient in G-Suite (Sheets, Docs, Slides).
Experience with social analytics platforms (e.g., Sprout) a plus.
Strong attention to detail and an ability to manage multiple workstreams simultaneously.
Excellent communication and collaboration skills.

Compensation & Benefits: