We are seeking a Registrar for our AmeriSchools Tucson campus. If you're a detail-oriented, dedicated Registrar or Office Manager who wants to work for a growing charter school, participate in the Arizona state retirement system, and receive educational assistance, then join our team!
Job Duties & Responsibilities
- Organize and monitor the registration and attendance processes.
- Maintain student records.
- Edit, store, and prepare and distribute reports on grades, attendance, and enrollment.
- Support company operations by maintaining office systems and supervising staff.
- Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Complete operational requirements by scheduling and assigning employees; follow-up on work results.
- Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
- Maintain office staff by recruiting, selecting, orienting, and training employees.
- Maintain office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
- Contribute to team effort by accomplishing related results as needed.
- Provide administrative support to ensure efficient operation of office.
- Answer phone calls, schedule meetings and support visitors.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
- Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provide information by answering questions and requests.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Share and upload classwork to appropriate shared school drive to be used for publication and media.
- Assist with yearbook and newsletter; create flyers.
- Coordinate meetings for Principal and manage Principals calendar.
Qualifications & Mandatory Requirements
- High school diploma, GED, or equivalent.
- 2-3 years experience in an office manager setting.
- Attendance clerk or registrar experience required.
- Must have experience in software including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Knowledge of web-based applications such as Google Forms, PowerSchool, Class Dojo, and Canva is a plus.
- Reporting and administrative writing skills.
- Must be organized and professional.
- Spanish-speaking preferred.
- Current Arizona IVP Fingerprint Clearance Card.
