Department: Wellness Center
Salary: $43,000 - $48,900
Description
Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit.
- Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.
- Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
- Serves on committees and task forces as a representative of the unit.
- Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.
- May collect information and write and edit newsletter or news bulletins for the unit.
- Participates in special projects and prepares a variety of statistical reports as needed.
- Performs other job-related duties as assigned.
Mq
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.
Position Summary
- Reports to the Director of Wellness and Health Promotion
- Serves as the first point of contact for the UH Wellness department within the Health and Wellbeing Portfolio of the Student Affairs Division.
- Provides exceptional administrative support and ensures the efficient day-to-day operations of the office
- Supports the department’s mission by facilitating smooth workflows, managing communications, and offering excellent customer service to students, staff, and stakeholders.
Key Responsibilities
Administrative Support
- Manage daily office operations, including opening and closing procedures.
- Maintain and organize department files, records, and documentation.
- Schedule and coordinate meetings, appointments, and events for the department.
- Prepare agendas, take minutes, and distribute materials for meetings as needed.
- Assist with budget tracking, purchase orders, and expense reporting.
Front Desk Operations
- Serve as the primary point of contact for in-person, phone, and email inquiries,
providing accurate and timely information.
- Greet visitors, students, and staff in a professional and welcoming manner.
- Maintain a clean and organized front desk and lobby area.
Program and Event Support
- Provide logistical support for workshops, events, and health promotion initiatives, including room reservations, marketing materials, and participant registration.
- Assist with the creation and distribution of promotional materials such as flyers, brochures, and newsletters.
- Manage sign-ups, attendance tracking, and feedback collection for events and
programs.
Communication and Collaboration
- Serve as a liaison between the department and other university offices.
- Monitor and respond to department email accounts and social media channels.
- Maintain and update the department website with relevant information and events.
Resource Management
- Order and maintain inventory of office supplies and promotional materials.
- Coordinate equipment maintenance and troubleshooting as needed.
- Oversee the checkout and return of department resources (e.g., health kits, display
boards).
Preferred Qualifications
- Familiarity with health promotion concepts and wellness programming.
- Experience using university systems (e.g., PeopleSoft) and social media
management tools.
- Experience with MS Planner
- Knowledge of budget management and procurement processes.
- College degree
- Familiarity with UH
Key Competencies
- Customer service orientation with a welcoming demeanor.
- Adaptability and problem-solving skills.
- Discretion and confidentiality in handling sensitive information.
- Initiative and the ability to work independently.
Working Conditions
- Typical office environment.
- May require light physical activity, such as setting up event spaces or transporting materials.
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
