Our client is seeking a highly organized and detail-oriented HR Administrator to oversee core human resources operations, with a strong focus on payroll and HRIS administration. This an immediate contract position with potential for it become a long time perm role and plays a key part in maintaining accurate employee records, ensuring compliance, and supporting a positive, high-performance workplace culture.
Pay range: $30-33/hr.
Schedule: Mon-Thur onsite, Fridays remote.
Work Model: Hybrid
Location: Van Nuys, CA 91411
Start date: ASAP
Key Responsibilities
Payroll Management
- Process weekly and bi-weekly payroll for all employees, ensuring accuracy and timely completion.
- Ensure payroll practices comply with federal, state, and local regulations.
- Support payroll tax filings, year-end W-2 preparation, and related reporting activities.
- Manage data collection and distribution for year-end forms (e.g., 1095).
- Coordinate with Finance on payroll funding, reconciliations, and general ledger accuracy.
- Respond to employee questions related to payroll, timekeeping, and pay policies.
HRIS Administration
- Serve as the primary administrator and subject-matter expert for the HRIS platform.
- Maintain accurate employee data, position details, and organizational structures.
- Generate and distribute HR and payroll reports to support business and financial objectives.
- Assist with HRIS upgrades, configuration changes, and new feature implementations.
- Partner with cross-functional teams to optimize system workflows and data integrity.
General HR Support
- Coordinate onboarding and offboarding processes, including documentation and system updates.
- Process employee status changes (promotions, transfers, leaves, terminations, etc.).
- Support benefits administration, including enrollment, changes, and open enrollment activities.
- Communicate with benefit vendors and resolve employee benefit-related inquiries.
- Help ensure compliance with company policies, employment laws, and HR best practices.
- Provide first-line support on employee relations matters and escalate when appropriate.
- Distribute a recurring HR newsletter highlighting people updates and key information.
- Coordinate recognition initiatives such as birthdays, work anniversaries, and other people-focused events.
- Provide occasional support for company events and culture-building activities.
Qualifications
- 1-3 years of experience in HR, payroll administration, and/or HRIS management.
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail, organizational skills, and analytical capabilities.
- Comfort working in a fast-paced, evolving environment with shifting priorities.
Preferred Skills
- Experience processing multi-state payroll, particularly for California and New York.
- Working knowledge of California labor laws and related compliance requirements.
- Familiarity with state and federal taxation, deductions, and withholdings.
- Hands-on experience with an HRIS platform such as Rippling, ADP, Workday, Paylocity, or similar.
- Proficiency in Microsoft Excel or Google Sheets for reporting and data analysis.
