Role Summary: The HR & Workplace Coordinator ensures our firm remains a productive, welcoming, and high-functioning environment. This hybrid role manages the physical "Workplace" (facilities, supplies, and vendor relations) while providing essential "HR" support (payroll entry, recruiting, and policy development). This is a pivotal role designed for a professional who enjoys variety, values organization, and is passionate about the employee experience.
Key Responsibilities
1. Workplace & Facilities Management
- The Environment: Act as the primary point of contact for building maintenance, repairs, furniture and equipment ordering, and landlord relations.
- Access & Security: Manage building/parking access, key card distribution, and security protocols for all staff.
- Procurement: Oversee inventory and budget for office supplies, kitchen amenities, and firm-wide equipment.
- Vendor Relations: Manage relationships with external service providers (janitorial, providers, catering, etc.).
2. HR Support & Administration
- Payroll & Data Entry: Ensure accurate and timely data entry for payroll processing and maintain digital employee files.
- Recruiting & Onboarding: Manage job postings, schedule interviews, and assist HR Manager with screenings and onboarding.
- Performance Lifecycle: Coordinate the scheduling of performance reviews and assist in tracking professional development goals.
- Policy & Compliance: Support the creation and updating of the employee handbook and firm-wide policies.
3. Culture & Employee Engagement
- Milestone Programming: Manage the calendar and celebrations for birthdays, work anniversaries, and firm achievements.
- Event Planning: Organize and execute firm-wide social events, holiday parties, and team-building retreats.
- Internal Communication: Draft office-wide announcements using Admin Announcements chat and Weekly Newsletter.
4. Executive Support
- Provide executive assistant support to the Director of Admin & Finance and HR Manager, including calendar management, meeting scheduling, travel arrangements, and confidential task coordination upon request.
Who You Are
- A Prioritizer: You understand that not every "urgent" request is a "priority." You can manage multiple projects without breaking a sweat.
- Systems-Minded: You enjoy creating processes that make things run smoother for everyone.
- A Culture Advocate: You genuinely care about the employee experience and want to celebrate our team's wins.
- Discreet & Professional: You handle sensitive HR information with the utmost confidentiality.
Requirements
- Bachelor’s degree in HR, Business, Sociology or Psychology
- 1–3 years of experience in an administrative or office-facing role
- Strong tech-fluency (G-Suite/Office 365 and HRIS experience preferred)
