Job Title: Grants Manager
Supervisor: Director of Philanthropy
Classification: Exempt
Hiring Salary Range: $70,000 - $75,000 per year
About UMOM New Day Centers: Founded in 1964, UMOM is Arizona's largest provider of services for families experiencing homelessness. Our mission is to end family homelessness by restoring hope and rebuilding lives. With an annual operating budget of $20 million dollars, UMOM provides shelter, supportive services, and housing programs to families and individuals experiencing homelessness in Maricopa County. UMOM serves over 15,000 unique individuals across all our services annually, including those families receiving support at the Family Housing Hub, Maricopa County's family coordinated entry system.
Position Description: The Grants Manager is a member of the Philanthropy Team and is a liaison between the agency and its funders. The Grants Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on outcome measurement. Work in this position is often structured around deadlines and requires effort at a fast pace without sacrificing quality. This position is responsible for submitting a minimum of 90 grants, acquiring 20 new foundation funders, and raising $1,200,000 annually toward the Philanthropy Team's goal of $8.5 million.
Essential Duties And Responsibilities
Private Grants Strategy and Writing
- Completes grant proposal development and submission-prepares and organizes materials for proposals, submits and monitors grant applications.
- Research new funding and business development opportunities on a local, state, and national level.
- Qualifies prospective foundation donors regularly, routinely submitting letters of inquiry to develop a robust pipeline of prospective foundation donors.
- Maintains and builds relationships with funders and other strategic partners on a local, state, and national level. Works closely with the Director of Philanthropy, Gift Officers, Volunteer and In-Kind Managers for overlap with corporate and corporate foundations funding opportunities.
- Drafts proposals/LOIs, grant application narratives, and budgets and collaborates to finalize with program staff, finance, and the Director of Philanthropy.
- Submits grant applications via paper or online portals and maintains list of passwords.
- Meets with funders and UMOM staff to explore funding opportunities and fulfill site visit requirements.
- Maintains master calendar of grants and prospects and all associated files and correspondence. Ensures all contact information and donor communication is entered in Virtuous in a timely manner.
- Maintains library of grant support documents including resumes, bios, IRS forms, Board/staff diversity lists, etc.
- Executes thank you letters and facilitates grant contracts/agreements.
- Ensures acknowledgment of funders/investors via website, e-newsletter, and social media.
Grants Management
- Maintains grant compliance and reporting, including outcome measurement and grant budgets - takes responsibility for meeting high standards of effectiveness, timeliness, and completeness.
- Monitors and maintains funder and investor reporting schedules and requirements.
- Tracks progress toward organizational and programmatic outcomes and goals.
- Drafts compelling progress reports and targeted program updates (e.g., blog posts, press releases, Facebook, and Twitter posts) to funders that fully capture programmatic success.
- Assembles all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.; submit reports to funders and investors.
- Research statistics, trends and data for grant proposals and community advocacy.
Other duties as assigned by Leadership and/or executives.
Qualifications And Competency Requirements
Experience and Education
- High School Diploma or GED, required
- Bachelor's degree preferred, Communications, English, or related field
- Minimum five years of professional experience
- Demonstrated analytical and persuasive writing skills experience, as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience required
- Familiarity and experiencing working with Phoenix, statewide, and national funds is a plus
- Knowledge of non-profit/social sector and/or experience working with underserved or disadvantaged populations is a plus
Computer skills
- Proficiency with applications including Microsoft Word, Excel, Power Point and Outlook.
- Previous experience with volunteer or donor management software is strongly preferred
Compliance
- Valid Level One Fingerprint Clearance Card or the ability to obtain one
- Ability to clear the Central Registry Screening from the Department of Child Safety & Adult Protective Services.
- Ability to comply with and pass all required background check and drug screening requirements, including but not limited to pre-employment and random drug screening as required/requested.
- Valid AZ Driver's License and a driving record that falls within UMOM's policy
- 50/100 level of car insurance coverage.
Physical activities and working conditions
The physical demands and working conditions described here are representative, but not exhaustive, of those that must be met by an employee to successfully perform the essential functions of this job.
- This position is typically performed in an interior, environmentally controlled office setting. The duties of the job require extended periods of time being stationary and manipulating a computer (keyboard, monitor, mouse), and other standard office equipment including, but not limited to printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Additional Attributes
- Adheres to the highest ethical standards; demonstrates empathetic disposition, and perseverance; reflects optimistic and positive attitude, and conveys sensitivity to needs of the donors and beneficiaries of UMOM's mission.
- Willingness to embrace and actively support the unique culture and values of UMOM
- Ability to focus on the tasks and details relevant to the position and the organization, while also switching quickly between tasks
- Ability to exercise excellent independent judgment and take ownership of decisions
- Ability to think on a broad, systems-level relative to the scope of the position
- Ability to work independently and self-manage to achieve goals while being a strong team player
- Ability to organize, meet deadlines, prioritize and delegate appropriately
- Ability to cope with and embrace change, risk, and uncertainty
- Ability to develop strong relationships within a fast-paced, collaborative setting that values diverse opinions; enthusiasm for helping drive change as UMOM becomes a more data-driven organization
Work Schedule: The typical schedule for this position is hybrid with flexible hours as long as deadlines are being met and position is supporting the needs of the organization. The majority of the work in this position is able to be conducted remotely if desired, however, the incumbent must be based in Arizona (preferably within the Phoenix-metro area) and able to come into the office for specific engagements.
Other: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Background Screens
This position requires the selected candidate to have the ability to obtain, maintain and possess a valid Arizona Department of Public Safety Class One Fingerprint Clearance Card (FPCC). If the selected candidate does not currently possess an FPCC, UMOM will cover the cost of obtaining a card.
In addition, all UMOM employees must pass a Central Registry Background Check (CBC) through the Department of Child Safety (DCS) and Adult Protective Services (APS).
Drug Screening
All new hires must successfully pass the required drug screening.
