Associate Project Management Coord

Aditi Consulting • Contract • Tampa, FL, US • $20 - $22 / hour • 1d ago

Payrate: $20.00 - $22.00/hr.

Summary:
Business Center Coordinator: In this vital role we are seeking a highly organized and proactive External Worker to provide comprehensive support to the Client Site Manager and the Tampa Site Lead, including managing site events, project support and administrative duties. The ideal candidate will possess excellent organizational skills, ability to anticipate business needs, and proficiency with the Microsoft suite of software, MIRO, and other key collaborative suite of applications. The successful candidate will require the ability to prioritize medium complex assignments with discretion, attention to detail, tact, judgment, creativity, and initiative. This role is considered a “site essential” role meaning the duties require the individual to be available to work onsite the majority of the time. (Tuesday - Thursday mandatory, additional days as needed)

Responsibilities:

Provide administrative support across multiple executive directors at the site, including maintenance of calendars, travel arrangements, expense reports, and other ad-hoc administrative tasks as needed.
Support the Client Site Manager in oversight, coordination and planning of site events, including conference room booking and layouts, café and technology support.
Support the Client Site Manager in maintaining the Business Resource Center, including management of site, cabinet, and locker storage, mailroom distribution, managing supplies.
Serve as a liaison to global facilities operations and site security and emergency services, and EH&SS.
Maintain office supplies, team tables, pavilions, and collaboration spaces.
Support the Client Site Manager in executing the operational plan for the Client Site, utilizing different means of communications and tools (All Staffs, Lunch and Learn, email, newsletter, Yammer, My***, digital signage, video, MS Teams, MIRO, SharePoint etc).
Maintain confidentiality and handle sensitive information with absolute discretion.
Collaborate with internal and external stakeholders to ensure smooth coordination of events, projects and initiatives to include, coordinating food and beverage orders.
Collaborate closely with corporate affairs to ensure alignment with corporate communications strategy and execution, supporting key communications projects (e.g. newsletters, proof reading copy and leadership content), and partnering on community events.
Provide administrative support for the Business Resiliency Program at Client Tampa.
Organize and support Client Tampa site orientation, site tours, and external visits

Top 3 Must Have Skill Sets:

Organizational
Attention to detail
Communication

Pay Transparency: The typical base pay for this role across the U.S. is: $20.00 - $22.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

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