Hilo Talent Partners has been engaged by The Rotary Club of Edina to find their next club administrator:
The Rotary Club of Edina’s Club Administrator is a part-time position. The Club Administrator reports directly to the officers of the Club and handles most administrative tasks, including, but not limited to, member relations, record keeping, bookkeeping, communication and other duties as assigned. The Club Administrator is the club’s primary point of contact with Rotary International (RI) and District 5950.
Member Relations
- Update RI website with membership updates, including new members, resignations and changed member information.
- Respond in a timely manner to emails and phone calls from members and inquiries from website.
- Prepare new member packets.
- Prepare and distribute the club’s weekly newsletter, The Barker.
- Assist committees with mailings.
- Set up online event registration for any and all club events and activities.
- Assist with the order of any Rotary-specific awards or supplies, including year-end awards and plaques.
Record Keeping
- Record members’ attendance and report to Board, District and Rotary International. Attendance is reported to District once per month. Prepare certificates and awards for 100 percent attendance on an annual basis.
- Maintain Membership Report for Club, District and RI.
- Schedule weekly duties twice per year in consultation with President and Club Service Director. Maintain “do not assign” list.
- Maintain meeting sign-in sheet for recording attendance and front desk tally for pay-at-the-door transactions.
- Review monthly and semi-annual financial reports.
Bookkeeping
- Write checks and deliver to the treasurer for signature. Mail checks as appropriate.
- Invoice members for dues quarterly and record payments in ClubRunner.
- Administer ACH debits and reconcile any credit card transactions.
- Send past due statements on a monthly basis.
- Make deposits in a timely manner and on a regular basis.
- Enter all of the club’s financial information in QuickBooks.
- Set up accounts for exchange students and oversee monthly allowance transfer.
- Assist with the Edina Rotary Foundation fundraiser by making deposits and invoicing.
Communication
- Assist Public Relations Director with website and social media updates.
- Assist Public Relations Director with the preparation of any press releases or advertisements as requested.
- Follow up with ClubRunner on any technical issues the club experiences or new modules.
The Club Administrator must have a valid Minnesota driver’s license and will be expected to make trips for such things as delivery of weekly sign-in or tally sheets, deposits or meetings. It is recommended that the Club Administrator attend some club and/or Board meetings throughout the year.
