Advent Talent Group is seeking a Recruiting & Outreach Specialist to join our team in Edina, Minnesota. This is a hands-on, high-activity role that combines recruiting coordination and business development support — ideal for someone who thrives in a fast-paced staffing environment, enjoys connecting with people, and wants to contribute to all sides of a growing agency. We welcome candidates from diverse backgrounds and are especially excited to meet people who bring cultural awareness, community ties, and a genuine passion for connecting others with opportunity.
Overview
Location: Edina, MN (Hybrid)
Pay Rate: $28.85 -31.25 per hour
Hours: Full-time
Type: 6-month contract with opportunity to hire
Responsibilities
Account & Business Development
- Support customer and prospect outreach through research, list building, and coordinated follow-up via phone, email, and other channels as directed.
- Make outbound calls and send outreach messages to support pipeline activity, appointment setting, and reactivation of past clients and prospects.
- Provide responsive support to clients and prospects by routing inquiries, tracking next steps, and ensuring timely follow-up.
Recruiting Coordination & Candidate Experience
- Assist with the management of job postings and job boards, including monitoring and following up on responses.
- Make initial contact with applicants, gather basic information, and support next-step coordination.
- Conduct candidate outreach using job boards, referrals, social media, and other sourcing resources; share qualified responses with the recruiting team.
- Coordinate interview scheduling and logistics, including confirming availability, sending calendar invites and virtual meeting links, and communicating updates.
- Support candidate care by providing timely communication, answering basic questions, and routing escalations to the appropriate team member.
- Maintain accurate status updates and documentation in the ATS to support a high-quality candidate experience.
Administrative & Marketing Support
- Identify and support workflow improvements within the CRM/ATS; help maintain accurate records and resolve discrepancies to ensure data integrity.
- Provide administrative and tech support, including main phone line coverage, calendar management, virtual meeting scheduling, reporting and information cleanup, shipping and packaging, and other miscellaneous tasks as needed.
- Support marketing and sales operations including lead generation, data maintenance in the CRM/ATS, basic graphics in Canva, and assistance with events, website maintenance, social media, and newsletter functions.
Qualifications
Required
- 3+ years of experience in staffing/recruiting, sourcing, sales support, customer support, or administrative support in a fast-paced environment.
- Comfortable with outbound outreach and follow-up (phone and email) and working toward activity-based goals.
- Strong written and verbal communication skills; ability to communicate clearly and positively with candidates, clients, and internal team members.
- High attention to detail and strong organizational and time-management skills; adaptable to shifting priorities and deadlines.
- Proficiency with Windows-based systems, Microsoft Office, and ATS/CRM database management (prior CRM/ATS experience preferred).
- Self-motivated, proactive, service-oriented, and professional; strong problem-solving and relationship-building abilities.
- Demonstrated ability to work effectively with people of diverse backgrounds, identities, and experiences; a culturally aware and inclusive communication style.
Preferred
- Experience with online sourcing platforms and tools (including social media) and job boards; ability to assess sourcing ROI.
- Sales or customer service experience alongside recruiting or HR support responsibilities.
- Experience working with or in support of diverse communities, nonprofits, or mission-driven organizations.
Benefits
Eligible employees will enjoy the following benefits with Advent Talent Group:
- Medical Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO)
About Advent Talent Group
Advent Talent Group is a super-powered staffing team located in Edina, Minnesota. We specialize in recruiting and staffing solutions for Marketing/Creative, Accounting & Office, and Human Resources.
Our small, award-winning team puts people at the center of everything we do. Every year, we give back more than 10% of our profits through our giving program, Advent Cares. We are committed to partnering with organizations that share a dedication to service, collaboration, and equity. Our core values are Be You, Make a Difference, Save the Day, Have Fun, and Always be Growing.
Advent Talent Group is an Equal Opportunity Employer
Advent Talent Group is committed to creating a diverse, equitable, and inclusive environment and is proud to be an equal opportunity employer. We believe that diverse perspectives make our team stronger and our work more meaningful. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
